Vendor Maintenance Specialist

Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technical services we perform with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success. We aspire to be the best solution for the Industrial customers' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers.

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The Vendor Maintenance Specialist is responsible for managing all activities related to vendor setup, maintenance, and compliance within a high-volume Accounts Payable environment. This role ensures the accuracy, integrity, and completeness of vendor records while supporting internal teams and external suppliers. The Specialist plays a key part in maintaining efficient payment processes, adhering to SOX controls, and upholding departmental standards.


Responsibilities of the Vendor Maintenance Specialist include, but are not limited to:
• Monitor Vendor Maintenance email box, responding promptly to various internal and vendor inquiries.
• Review and approve Coupa New Vendor Requests to ensure compliance with company requirements.
• Review W-9's via TinCheck to validate tax information.
• Maintain vendor records to confirm account information on file is accurate.
• Review and reactivate deleted accounts after confirming accuracy of data.
• Assist vendors with Coupa Supplier Portal setup and related issues.
• Communicate with vendors to obtain required documentation for account updates.
• Set up vendors for ACH payments by validating banking details through a third-party banking verification system and entering details into our secure vendor banking management system.
• Follow SOX controls and prepare monthly audit documentation.
• Provide backup support for the AP Inquiry email box when needed


Qualifications of the Vendor Maintenance Specialist include, but are not limited to:
• Vendor Maintenance or Accounts Payable related role preferred but not required.
• Understanding of accounting principles, specifically with Accounts Payable.
• Strong organizational and time-management skills with the ability to handle diverse tasks.
• Experience verifying banking information and handling sensitive data.
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Team-oriented mindset with strong interpersonal skills, while also able to work independently when needed.
• Detailed oriented, with the ability to carry tasks through to completion.
• Ability to multitask and meet deadlines with a sense of urgency and accuracy
• Excellent verbal and written communication skills
• Problem solving skills with ability to identify discrepancies
• Experience with Coupa and P21 preferred, but not required


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Additional Information:


Working Conditions: Professional office environment


Training/Certification: N/A


Physical Demand: N/A


Shift Time/Overtime: Monday-Friday 8 am - 5 pm


Travel: None


Education: High school diploma and/or equivalent required


DXP is always looking for individuals who want to join a team of employees who have the desire to achieve remarkable accomplishments together. The culture of the organization is supportive and goal oriented with high expectations, yet it is an environment where the team spirit inspires everyone to do their best. All DXP employees play a vital part in the organization and are treated with respect. By applying to DXP, you will have the opportunity to speak with some of the most respected professionals in the industry.

DXP offers a comprehensive benefits package for full-time regular employees, normally working a minimum of 30 hours per week including: Medical, Dental, Vision, Flexible Spending, 401(k), paid holidays, Life and Disability Insurance, and additional supplemental products. All part-time and temporary employees are eligible for 401(k).

Minimum Required Salary and benefits commensurate with experience. We are an equal opportunity employer. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. EOE/M/F/D/V