Administrative Coordinator

Purpose:

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Under general direction, coordinates administrative operations and the workflow of clerical support staff while delivering high-level administrative support to departmental leadership and teams. Manages complex assignments, facilitates communication and process improvement initiatives, and utilizes independent judgment to support organizational objectives and operational efficiency.

Responsibilities:

• Plans conferences for department and department head

• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)

• Performs all responsibilities of an Administrative Assistant Sr

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)

• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

• Assists in recruiting, hiring, training, and evaluating the performance of employees

• Analyzes complex information requests and determines complex trends

• Develops reports for executive or department

• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)

• High school diploma or equivalent or associates degree.

• 5 years experience in an increasingly responsible administrative support role required.

• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

• Ability to use applicable MS Suite products.

• Advanced knowledge of business processes and procedures.

• Working knowledge of accounting and financial principles and functions.

• Ability to analyze data.

• Ability to use discretion and independent judgmentLicensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran