Bookkeeper & Office Operations - Admin

About the Role:
We are looking for a strong bookkeeper and office operations professional who can help improve the company, not just enter numbers. This role is ideal for someone who is QuickBooks-certified, highly organized, detail-oriented, and comfortable working inside a fast-moving sod, stone, and landscape supply business.

This is not a basic front desk or receptionist position. We need someone who can take ownership of the books, improve office systems, help clean up processes, and give management better visibility into the financial health of the company.

What This Person Will Do:
The right person will manage day-to-day bookkeeping in QuickBooks, including invoices, sales receipts, payments, deposits, bills, vendor records, reconciliations, and customer balances. They will help make sure the company’s financial records are accurate, current, and useful for decision-making.

This person will also support the office by improving order flow, organizing customer and vendor information, helping with quotes and invoices, and making sure communication between the office, yard, drivers, sales, and management is clear. We want someone who can spot problems, recommend better processes, and help the business operate with more structure and accountability.

Customer and Office Support:
Because this is a landscape supply business, the role will also include customer interaction. This person will answer phones, assist walk-in customers, help with basic questions about sod, stone, materials, pickup, delivery, quotes, and orders, and make sure customer information is entered correctly.

The goal is to create a better customer experience while also keeping the office and bookkeeping side of the business organized and accurate.

Ideal Candidate:
The ideal candidate has strong QuickBooks experience, bookkeeping experience in a small business environment, and the ability to bring order to a busy office. We are looking for someone who is dependable, professional, accurate, and willing to take ownership.

A strong candidate will be able to help us improve how we track sales, receivables, expenses, payments, deposits, and cash flow. They should be comfortable working with management and helping the company make better decisions based on better information.

Required Qualifications:

• Strong QuickBooks experience.
• QuickBooks certification strongly preferred.
• Small business bookkeeping experience.
• Strong attention to detail.
• Reliable attendance and professional communication.
• Ability to work on-site in Sunnyvale, Texas.

Preferred Experience:
Experience in retail, construction, landscaping, building materials, agriculture, service businesses, inventory, job costing, delivery orders, or point-of-sale systems is helpful. Conversational Spanish is a plus, but not required.

First 90-Day Priorities:
During the first 90 days, this person should help clean up QuickBooks, improve invoice and payment accuracy, reconcile accounts, organize customer and vendor records, and help management better understand sales, receivables, expenses, and cash flow.

They should also help improve the way the office communicates with the yard, drivers, sales team, and management so that orders, payments, and customer details do not fall through the cracks.

Compensation:
Compensation will be based on experience, QuickBooks certification, and the ability to improve the company’s bookkeeping and office systems.

Bonus opportunities may be available for successful cleanup projects, improved reporting, improved collections, and measurable office process improvements.

Why This Role Matters:
This role matters because accurate books and organized office systems help the entire company perform better. We need someone who can help us know our numbers, support customers, improve daily operations, and build a stronger, more professional business.

About Tony Miller Properties:

Tony Miller Properties is a collection of small business servicing the health, wellness, safety and aerospace industries.