Front Desk Coordinator

Job Description

Job Description

We are looking for a Front Desk Coordinator to support daily office operations and create a welcoming, detail-oriented experience for visitors and staff. This Contract position blends front desk coverage with administrative coordination, requiring strong judgment, organization, and responsiveness in a fast-paced environment. The ideal candidate will help keep schedules, meetings, supplies, and office systems running efficiently while providing dependable support across the team.

Responsibilities:
• Welcome visitors, manage reception activities, and handle incoming calls through a multi-line phone system with efficiency.
• Provide day-to-day administrative support to the team by addressing routine issues independently and escalating more complex matters when needed.
• Coordinate meetings by arranging logistics, preparing agendas and supporting materials, recording notes, and tracking follow-up items to completion.
• Review upcoming priorities and organize daily tasks to ensure assignments are completed accurately and within expected timelines.
• Assist with calendar coordination and routine bookings so team members can manage their time effectively.
• Maintain and refine office records, filing practices, and administrative procedures to support smooth departmental operations.
• Create documents, presentations, and other business materials using standard templates and software based on established guidance.
• Compile and interpret basic data to support reporting needs and routine administrative analysis.
• Monitor office supply levels and place orders for routine items in line with established purchasing procedures.
• Coordinate IT-related requests, access setup, asset tracking, and record maintenance for employees joining, transferring within, or leaving the department in partnership with the lead asset manager.• Experience in front desk, reception, or office coordination support in a role that requires strong attention to detail.
• Ability to manage a multi-line phone system and respond to inbound calls with strong customer service skills.
• Comfortable providing receptionist and concierge-style assistance to visitors, employees, and stakeholders.
• Strong organizational skills with the ability to balance changing priorities and maintain attention to detail.
• Proficiency in preparing documents, presentations, and meeting materials using standard office software.
• Ability to handle routine administrative issues with sound judgment and escalate concerns appropriately.
• Experience maintaining records, coordinating schedules, and supporting office processes with accuracy and consistency.