Office Manager

Job Description

Job Description

Bilingual Office Manager (Spanish/English)

We are seeking an organized, service-focused Bilingual Office Manager (Spanish/English) to support daily operations for a busy workplace. This contract position serves as a central point of contact for employees, visitors, and vendors and requires the ability to communicate fluently in both English and Spanish. The ideal candidate brings strong judgment, a hands-on approach, and the ability to manage competing priorities while creating a welcoming and inclusive environment for a diverse workforce.

Responsibilities

• Oversee day-to-day office operations to keep the workplace running smoothly for approximately 50 to 60 employees on site.
• Serve as a key point of contact for both English- and Spanish-speaking employees, visitors, vendors, and service providers.
• Welcome guests, support employees at the front desk, and provide a positive first impression for everyone entering the office.
• Coordinate facility-related needs by tracking issues, responding to employee requests, and working with building management or vendors to resolve maintenance concerns.
• Monitor office inventory levels, place orders for workplace and kitchen supplies, and ensure essential items remain available.
• Manage incoming deliveries and organize receipt and distribution processes to ensure materials reach the appropriate recipients efficiently.
• Help maintain shared spaces by ensuring breakroom and kitchen areas remain stocked, organized, and operational.
• Assist with new hire onboarding by preparing workspaces, coordinating logistics, and helping employees get settled.
• Provide administrative support for office events and team gatherings, including coordination of materials, space, and event details.
• Utilize Microsoft Office Suite and Zendesk to track requests, maintain records, and support office administration functions.
• Provide verbal and written communication, translations, and general support in both English and Spanish as needed.

Qualifications

• Fluent bilingual communication skills in both Spanish and English are required.
• Minimum of 3 years of experience in office management, workplace coordination, reception, or administrative support.
• Experience supporting diverse employee populations and communicating effectively across language barriers.
• Demonstrated ability to manage front-of-house responsibilities while delivering a professional and customer-focused experience.
• Experience with office supply purchasing, inventory tracking, and general administrative office operations.
• Familiarity with facilities coordination, including managing building-related issues and vendor relationships.
• Working knowledge of accounts payable processes and related office documentation.
• Strong problem-solving skills, resourcefulness, and the ability to work independently.
• High level of attention to detail, professionalism, sound judgment, and discretion with sensitive information.
• Proficiency with Microsoft Office Suite required; Zendesk experience preferred. AutoCAD exposure is a plus.