Scheduling Coordinator, Life Safety Building Systems

Position Summary:The Scheduling Coordinator, Life Safety Building Systems will play a pivotal role in supporting the organization’s life safety initiatives. Initially focused on managing life safety system inspections, this position oversees scheduling, record management, data tracking, reporting, and deficiency resolution while ensuring compliance and effective communication. As the role evolves, responsibilities may expand to include additional life safety-related tasks and contributing to centralized workflows and strategic goals. A successful Scheduling Coordinator, Life Safety Building Systems is able to manage their time effectively, is detail oriented, a trustworthy team player, and takes pride in their work. In addition, this position needs to be accountable and attentive to provide excellent customer service skills when interacting with associates and vendors.Primary Responsibilities:Monitor upcoming life safety systems inspections daily, schedule them within 60 days of the annual date, coordinate with vendors and Weidner properties for access, and document detailsMaintain and update data including missing information while ensuring accuracy and accessibilityReceive, upload, and maintain all inspection reports while ensuring that the inspections were properly submitted to local AHJ’s for compliance reportingCode invoices, submit to accounting, and communicate cost impacts to Weidner property directors and regional leadershipDeliver timely updates to community directors, area directors, team members, and leadership on schedules, outcomes, repairs, and budget detailsEnsure all reports, quotes, invoices, and communications are archived or uploaded within the designated repository for auditing and referenceCollaborate with the Security & Communications Team to identify and escalate more complex issues as needed.Perform other duties and participate in special projects as assigned by management and adapt to new responsibilities and software platforms as needs evolve1-2 years in administrative support, project coordination, preferably in safety or compliance settingsExperience with Smart Sheets or Excel; experience with Zendesk and Monday.com is advantageousAbility to work independently and efficiently with minimal supervisionStrong attention to detail and organizational skillsExcellent interpersonal and communication skillsA high level of integrity, professionalism, and attention to detail and processesAbility to work in a fast-paced environment with strong motivation to learn & contribute on a daily basisAble to give professional directions clearly in person, over the phone, email, and textExperienced in Microsoft products is a must (Word, Excel, PowerPoint and Outlook)Follow Weidner’s Mission, Vision and Values and comply with all Weidner policies and procedures as well as all Fair Housing, local, state/province, and federal lawsPrompt, regular attendance; wear company dress code / uniform & maintain professional appearance at all timesWork effectively and cooperatively in a team environment and/or independentlyAbility to work outside of normal scheduled hours as neededAbility to work in the Kirkland Home OfficeValid and current driver’s license, vehicle and vehicle insuranceBenefits & PerksAt Weidner Apartment Homes, we are committed to supporting our employees both personally and professionally. Eligible Home Office employees enjoy a comprehensive benefits package that includes:Health & WellnessMedical, Dental, and Vision InsuranceEmployer-paid Basic Life InsuranceEmployee Assistance Program (EAP) providing confidential support for personal, financial, and legal matters; up to three sessions at no costFinancial Benefits401(k) Retirement Plan with company match of up to 4% of your eligible incomeEligibility for a semi-annual bonus programTime Away from WorkVacation accrual, with no usage waiting period upon accrualSick time accrual, with accrued time usage eligibility after 60 days of employmentNine company-designated paid holidays annuallyHousing BenefitsEmployee apartment discount available at Weidner communities, subject to availability and community guidelinesProfessional GrowthContinuing education reimbursement program, up to $2,500 per year for approved courses or certificationsProfessional development and career advancement opportunitiesJoin a company that invests in your success and provides the resources, benefits, and support to help you thrive.Expected hours: 40 per weekBenefits:401(k) matchingDental insuranceEmployee assistance programEmployee discountHealth insuranceHealth savings accountLife insurancePaid time offProfessional development assistanceReferral programTuition reimbursementVision insuranceWork Location: In person #J-18808-Ljbffr Weidner Apartment Homes