Contracts & Estimating Assistant

The Contracts & Estimating Assistant will gather data, calculate charges and fees, and create invoices for billing purposes.

• None.

Duties/Responsibilities:

• Captures information for job costing.
• Verifies accuracy of billing data, correcting any errors.
• Creates itemized statements, bills, invoices, and other necessary billing documents.
• Records amounts due for items purchased or services rendered.
• Performs general bookkeeping work, which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.
• Contacts customers to obtain, verify, and update account information when necessary.
• Keeps management informed and compiles reports/summaries on daily activities.
• Performs other related duties, as assigned.

Required Skills/Abilities:

• Proven accounting experience in billing, accounts receivable, accounts payable and/or payroll.
• Familiarity with bookkeeping and basic accounting procedures.
• Aptitude for numbers.
• Capable of cross-training and increasing job knowledge.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Ability to solve problems as they arise.
• Proficient in Microsoft Office Suite or similar software.

Education and Experience:

• Associates degree or vocational school training preferred.
• Minimum 2 years of accounting or billing experience required.
• Construction billing preferred.
• Sage accounting software preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 35 pounds at a time.

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