Administrative Assistant

Experience Required

3 - 5 years

Minimum Education Required

High School Diploma/G.E.D.

Compensation

$10.85 / hourly

Hours Per Week

40

Number Of Positions

1

Job Description

Description

Wage: $18.50 to $19.70, depending on experience

Easterseals-Goodwill Northern Rocky Mountain, Inc. (ESGW) is a mission-driven organization with a broad reach across our communities. Through a combination of human services and Goodwill retail operations, we create opportunities for people to work, learn, and thrive.

Employees at ESGW are part of a collaborative, respectful workplace where reliability, professionalism, and teamwork matter. We value people who take pride in their work, support one another, and understand how their role contributes to the bigger picture.

Position Summary

Do you love keeping things organized, accurate, and running smoothly? Are you someone people trust and rely on? The Administrative Assistant for People Services is a key behind-the-scenes role that keeps essential processes on track. This position supports administrative operations, personnel records, and compliance efforts while working closely with internal teams. If you enjoy detail-oriented work, value confidentiality, and want to be part of an organization doing meaningful work, this may be the perfect fit.

Key Responsibilities

Maintain complete, accurate, and timely personnel records

Manage confidential information in compliance with HIPAA, CARF, and ESGW requirements

Update HRIS records and ensure electronic files are properly maintained

Compile reports and documentation related to personnel activities

Track HR training, policy acknowledgements, and compliance requirements

Conduct and track OIG and SAM reporting

Process employment verifications and authorized information requests

Manage HR document destruction schedules

Track driver licenses, vehicle insurance, and generate annual DMV reports

Manage the volunteer program

Complete additional administrative duties and special projects as assigned

Provide daily backup support for the main front desk to cover breaks and lunch

Occasional full-day backup support for the main front desk may be required

Qualifications

Education

High School diploma or equivalent

Experience

Three to five years of administrative experience

Formal administrative or secretarial training may substitute for experience

Skills

Strong administrative and organizational skills

Excellent written and verbal communication

Proficiency in Excel, Word, and PowerPoint

Ability to learn new software systems

Ability to handle confidential information with discretion

Additional Requirements

Regular and predictable attendance in accordance with ESGW policy

Ability to work independently and collaboratively

Ability to move throughout the facility and community, with or without reasonable accommodation

All positions require the completion of a background check. Acknowledging or having criminal convictions does not constitute an automatic bar to employment.

Easterseals-Goodwill offers a comprehensive & competitive benefits package including:

Medical, Vision, Dental, and Voluntary Products

Paid Time Off (PTO)

401(k) Retirement Plan + up to 4% contribution

Tuition Assistance

Flexible Spending + Health Savings Accounts

10% Discount on ESGW Services

Employee Wellness Program

30% Discount at Goodwill Stores

Easterseals-Goodwill is a 501(c)(3) nonprofit organization and is a qualifying employer for the Public Service Loan Forgiveness ("PSLF") program. Under the PSLF, you may be eligible for student loan forgiveness on qualifying loans under specific terms. Contact your loan provider for more information.

Easterseals-Goodwill (ESGW) is an equal-opportunity employer and encourages all qualified applicants to apply. We are committed to maintaining a recruitment process that is fair and accessible to everyone.

Our goal is to foster a workplace that values diverse perspectives and creates an environment where individuals from various backgrounds feel respected and supported.

We do not discriminate based on race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetics, or veteran status, in accordance with applicable laws.

If you need assistance or accommodation during the application process, please inform us, and we will do our best to provide appropriate support.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.

Easterseals-Goodwill is an Affirmative Action/Equal Opportunity Employer and encourages applications from the disabled, minorities, women, and veterans of the U.S. armed services. ESGW will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Is this a registered apprenticeship?

False

Place of Work

On-site

Requisition ID

ADMIN018928

Job Type

Full Time