Office Manager/Controller

Cephas Consultancy Services Private Limited – Chilton, Wisconsin, United States About this position Job Id: CLI-45593-9 Job Type: Direct hire Position Summary We are seeking a highly organized, dependable, and growth-minded Office Manager / Controller to help support and move our business forward. This position will work closely with ownership, leadership, customers, vendors, and team members to help manage the financial, administrative, and operational functions of the company. The role is critical to helping us continue scaling while maintaining strong organization, communication, accountability, and customer service. The right individual will not simply “do office work.” This person will become an important part of helping Tim and Kristy (owners) continue building a healthy, growing, and well‑organized business. We are looking for someone who takes ownership, communicates well, solves problems, and wants to grow alongside the company. Schedule & Compensation Monday through Friday Typical office hours: 6:00 AM to 2:30 PM preferred or 7:00 AM to 3:30 PM. Some flexibility possible for the right candidate. Key Responsibilities Financial & Accounting Support: Assist with accounts payable and accounts receivable Monitor cash flow and financial organization Support budgeting and financial reporting activities Assist ownership with financial decision‑making and tracking Coordinate with outside CPA and accounting professionals Help improve financial systems and reporting accuracy Office Management: Help manage day‑to‑day office operations Support internal communication between departments Assist with scheduling, purchasing, and administrative coordination Maintain organized records and documentation Help create and improve company processes and systems Customer & Vendor Communication: Professionally communicate with customers, vendors, and business partners Assist with quotations, purchase orders, invoicing, and customer follow‑up Support dealership and supplier relationships Help maintain strong customer service standards Leadership & Operational Support: Work directly with Tim and Kristy to help move the company forward Help identify operational inefficiencies and opportunities for improvement Organization & Process Improvement: Improve workflows and office efficiency Maintain accurate and organized digital and physical records Help implement systems that support long‑term business growth Assist with reporting, metrics, and operational tracking Qualifications Previous office management, accounting, controller, or administrative leadership experience preferred Strong organizational and communication skills Experience with accounting software, spreadsheets, and business systems Ability to multitask and prioritize responsibilities Strong attention to detail and follow‑throughManufacturing experience beneficial but not required Positive attitude and willingness to grow with the company Preferred Characteristics Strong financial and business mindset Ability to lead through organization and communication Comfortable working in a fast‑moving manufacturing environment Self‑motivated and proactive Professional and relationship‑oriented Ability to balance structure with flexibility Why Join Us? We are a growing manufacturing company with strong momentum, loyal customers, and exciting opportunities ahead. We are building a company focused on quality, accountability, growth, and long‑term relationships. This role offers the opportunity to become a key part of leadership and help shape the future direction of the company. Here, attitude, effort, character, and dependability matter just as much as experience. If you are hungry, humble, smart, trustworthy, and want to help build something meaningful, we would like to speak with you. Core Values Hungry: Show initiative without being asked Want to improve systems and processes Stay productive and organized Take ownership of responsibilities Understand the importance of customer service and business growth Humble: Respect teammates, customers, and vendors Accept feedback and coaching Put the team ahead of personal ego Are willing to jump in and help wherever needed Appreciate opportunities and responsibility Smart: Communicate professionally and respectfully Think ahead and solve problems Pay attention to details Understand how decisions impact the business financially and operationally Use good judgment and common sense daily Trustworthy: Handle confidential information professionally Follow through on responsibilities Be dependable and accountable Communicate honestly and clearly Represent us in a positive and professional manner #J-18808-Ljbffr Cephas Consultancy Services Private Limited