Administrative Assistant - Quality Verification

Job Description

Job Description

Administrative Assistant - Quality Verification

Location: Mishawaka, Indiana

Hourly pay $19-$22/hr

Position Summary

Our client is seeking a detail-oriented Administrative Assistant to support Quality Verification activities within a manufacturing environment. This role is responsible for tracking and maintaining documentation throughout established approval processes, ensuring records are accurate, organized, and completed in a timely manner. The ideal candidate will have strong organizational skills, basic Microsoft Office proficiency, and the ability to manage multiple tasks while supporting a fast-paced team.

Responsibilities

• Track, organize, and maintain documentation throughout the approval and verification process
• Update Excel spreadsheets, logs, and reports to monitor document status and workflow progress
• Route documents to appropriate team members and obtain required approvals and signatures
• Provide administrative support including filing, scanning, record management, and scheduling assistance
• Assist in preparing materials for internal reviews, meetings, and presentations
• Maintain electronic and physical records in accordance with department procedures
• Support special projects and additional administrative tasks as assigned
• Communicate effectively with team members to ensure timely completion of documentation and workflow requirements

Knowledge and Skills

• High School Diploma or GED required
• 0-2 years of administrative, clerical, or office support experience preferred
• Entry-level candidates with strong organizational skills are encouraged to apply
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word
• Experience with SharePoint is a plus
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to follow established procedures and maintain document control processes
• Ability to manage multiple priorities while maintaining quality and accuracy

Physical Requirements

• Regularly use a computer and read detailed reports, documents, and spreadsheets
• Ability to maintain visual focus and accurately review documentation
• Ability to communicate effectively in person and by phone
• Must be able to hear and understand verbal instructions and workplace communications

Work Environment

• Position operates in both office and manufacturing plant environments
• May be assigned to specific shifts or working hours based on business needs
• Exposure to varying conditions including temperature fluctuations, manufacturing equipment, and intermittent loud noise
• Requires close attention to detail and the ability to perform repetitive tasks accurately
• Ability to work effectively as part of a team in a fast-paced environment
• Must follow established procedures and safety requirements at all times
• Strong concentration and focus are required to ensure accuracy and quality of work

Travel Requirements

• No travel required

Why Apply?

This is an excellent opportunity for someone looking to start or grow their administrative career in a structured manufacturing environment. The role offers hands-on experience supporting quality and documentation processes while working alongside a collaborative team focused on accuracy and continuous improvement.

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