HVAC Service Estimator & Proposal Coordinator

HVAC Service Estimator & Proposal Coordinator

Chandler, AZ | Full-Time | Hybrid Opportunity

We are seeking a highly organized and commercially focused HVAC Service Estimator & Proposal Coordinator to support a growing service and maintenance team. This role serves as a key liaison between field technicians, customers, vendors, and operations, helping ensure accurate estimates, timely proposals, and seamless project execution.

Key Responsibilities:
- Review technician reports, service notes, and site photos to develop repair and replacement estimates
- Prepare accurate labor, material, and equipment cost estimates
- Source pricing and negotiate with vendors and subcontractors
- Draft, submit, and track professional proposals and repair quotes
- Coordinate sold-job handoffs to service and operations teams
- Manage purchase orders, equipment lead times, and material tracking
- Serve as a primary point of contact for customers regarding estimates and proposal status
- Maintain estimating logs, CRM/COINS records, and support process improvement initiatives

Qualifications:
- 2-5+ years of experience in HVAC estimating, service coordination, proposal writing, or field service operations
- Strong understanding of commercial and/or residential HVAC systems, equipment, and repair practices
- Proficiency with Microsoft Office 365, especially Excel, CRM systems, and estimating software
- Excellent communication and customer service skills
- Strong organizational skills with the ability to manage multiple deadlines and priorities

What’s Offered:
- Competitive hourly pay
- PTO, paid holidays, and sick time
- Hybrid work schedule available after introductory period
- Company-provided laptop and cellphone
- Health insurance, 401(k), and additional benefits

Ref: #673-STS Denver

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.