Accounting Coordinator

Job Description

Accounting Coordinator

Education : Associate’s degree in accounting

Experience : At least 2 years’ experience in Accounts Payable, Accounts Receivable, Payroll and General Ledger required

Others:

a. High level of fluency in Excel

b. Knowledge and experience with Payroll and Accounting software.

c. Working knowledge of Microsoft Office, One Drive, Microsoft Teams and Zoom.

Essential Duties and Competencies :

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• Process Accounts Payable invoices by reviewing for mathematical accuracy, appropriate authorization, and correct departmental and program coding prior to entry into the accounting system.
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• Process Accounts Receivable, Payroll, Bank and Accounts Reconciliations.
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• Assists with Month End Closing and preparation of Journal Entries.
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• Supports audit preparation and ability to work with external auditors.
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• Maintain a high level of attention to detail to ensure financial records, transactions, and reconciliations are accurate and compliant with organizational policies and funding requirements.
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• Ensure timely processing of financial transactions and reports to meet internal deadlines, vendor payment schedules, and grant and regulatory reporting requirements.
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• Maintain strict confidentiality when handling financial information, employee payroll data, vendor records, and any client-related billing information in accordance with agency policy and healthcare privacy standards.
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• Support compliance with nonprofit accounting standards, internal controls, and applicable federal, state, and grant-funding requirements.
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• Foster a collaborative team environment to work cooperatively with colleagues to achieve shared goals and contribute to group projects. Working collaboratively with program managers and administrative staff to resolve billing, coding, or payment discrepancies in a timely manner.
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• Maintain professional and respectful conduct and Interact with all co-workers including but not limited to department co-workers with diplomacy, courtesy, and empathy even during challenging situations.
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• Communicate effectively and with transparency. Ensure open and clear communication by
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actively listening to others’ ideas and perspectives and sharing information honestly.

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• Resolve conflicts constructively. Handle disagreements and differing opinions with a calm, solution-oriented approach, focusing on the problem rather than on personal issues.
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• Demonstrate strong time-management and organization skills to effectively prioritize multiple assignments while consistently meeting deadlines.
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• Support and assist colleagues. Proactively offer help to co-workers when their workload is high or when problems arise, demonstrating “we’re in this together” attitude.
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General Expectations:

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• Create/Maintain spreadsheets as needed.
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• File invoices, remittances, and reports in a timely manner and in their proper place
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• Act as a backup for accounting staff when necessary.
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• Use tools provided by the finance department to maximize job performance.
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• Attend training/meetings as directed.
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• Adhere to Agency policies and procedures as outlined in the Employee Handbook and Accounting Policies and Procedures Manual
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• Undertakes related duties and tasks assigned by supervisor, CFO or CEO.
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Position Characteristics :

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• Exceptional attention to detail and accuracy
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• Ability to manage competing deadlines in a fast-paced behavioral health environment
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• Demonstrated ability to handle highly confidential financial and client-related information with discretion.
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• Strong organizational and documentation skills
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• Commitment to the mission of a nonprofit behavioral health organization
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