Interpreter Administrative Assistant

Interpreter Administrative Assistant

The Interpreter Administrative Assistant is part of the Court Interpreter's Department within the Clerk's Office. The incumbent oversees and administers all duties related to scheduling, locating, and processing claim forms for Other Than Spanish (OTS) and Spanish contract interpreters throughout the District. The Interpreter Administrative Assistant reports to the Chief Deputy Clerk. The position is located at the Evo A. DeConcini U.S. Courthouse in Tucson, Arizona.

Representative duties include monitoring court calendars and scheduling OTS/Spanish contract interpreters appropriately, procuring and coordinating services of OTS/Spanish contract interpreters required for court proceedings, maintaining a listing of OTS language services vendors, identifying and verifying needed languages/dialects, processing all necessary OTS/Spanish contractor paperwork, working with Facilities and Budget Division to ensure prompt, accurate payment of OTS/Spanish contractor services, maintaining OTS/Spanish contractor statistical reports, and receiving, logging, processing, assigning, and delivering all translation requests from CJA attorneys and the Court.

Occupational Information

To qualify for the CL 24 salary grade level, the successful applicant must be a high school graduate (or equivalent) and must have a minimum of one year of specialized experience at the CL 23. Generalized experience is progressively responsible clerical, office, or other work that indicates the possession of or the ability to acquire the particular knowledge and skills necessary to do the job. Education above the high school level may be substituted for general experience. Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws, and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, local and state court systems, and educational institutions.

Preferred qualifications include the ability to work effectively with court staff, interpreters and vendors, proficiency in the English language, language skills in the Spanish language as defined by the Administrative Office of the Courts, some previous interpreting experience, ability to use/learn Word, Excel and data entry applications, and being highly organized and a self-starter.