Executive Assistant

BASIC FUNCTION:

The Executive Assistant provides administrative support to the Executive Director

and other leadership team members. They have oversight of administrative functions

of the administrative office, including ensuring our clients and partners are welcomed

into the organization with compassion. Duties include managing the Executive

Directors schedule, scheduling meetings, taking minutes at meetings, preparing

letters and other correspondence, and assisting with data entry. They assist with

uploading grants to electronic systems and preparing and formatting documents for

distribution. The Executive Assistant supervises administrative staff ensuring

compassionate and responsive customer service.

Central Massachusetts Housing Alliance is an Equal Opportunity Employer.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Ensures the team is responsive and compassionate to the public

Prepares external and internal correspondence for the Leadership Team

Manages the Executive Directors schedule, prioritizing most sensitive matters

Plans and schedules meetings, including the booking of public spaces, travel

arrangements, and preparing agendas for the Leadership Team as needed

Formats documents and presentations, and provides administrative support

for special projects

Takes minutes at meetings as assigned by the Executive Director

Assists with onboarding paperwork and processing forms

Maintains official agency documents

Maintains complete and accurate records

Maintains sensitive information with complete confidentiality

Works collaboratively with Leadership Team

Meets deadlines for projects

Answers phones and welcomes community into the organization as needed

Oversees office supply inventory

Retrieves and sorts the mail

Other duties as assigned by Executive Director

SUPERVISOR:

Executive Director

STATUS:

Full time, exempt

WORK SITE:

Institute Rd

SCHEDULE:

M-F, 8-4; hours may vary for required

meetings

Please note this job description is not designed to cover or contain a comprehensive

listing of activities, duties or responsibilities that are required of the employee for this

job and may be updated from time to time.

QUALIFICATIONS:

Three years Executive Assistant experience or 7 years as Administrative Assistant in

an executive setting

Advance Microsoft Office skills (office, excel and powerpoint)

Excellent organizational skills

Bi-lingual English/Spanish preferred

Bachelors degree preferred

Experience in non-profit setting preferred

Physical Requirements or Essential Abilities:

Experience in working with a variety of stakeholders including clients, funders and

community stakeholders

Ability to work in a fast-paced team environment

Ability to handle and prioritize multiple projects

Ability to work independently

Demonstrates excellent community service skills

To Apply:

• Please send resume and cover letter to View email address on click.appcast.io