Account Clerk III

Account Clerk III

The current vacancy is in the Shasta County Health and Human Services Agency Administration Branch. Oral exam is tentatively scheduled for August 2026. Responses to supplemental questions required. Final filing date: July 29, 2026, at 5:00 PM. Salary information: $3,813.00 - $4,867.00 approximate monthly / $22.00 - $28.08 approximate hourly. This position is in the UPEC General bargaining unit. Please refer to the applicable bargaining unit labor agreement (Memorandum of Understanding) for potential future salary increases: Shasta County Labor Agreements.

Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

The Shasta County Health and Human Services Agency (HHSA) partners with the community to protect and improve the health and wellbeing of Shasta County residents. HHSA is organized into four branches: Behavioral Health & Social Services, Public Health, Economic Mobility, and a centralized Administration Services. HHSA promotes optimal health for all. The frail, the abused, the mentally ill, and those without resources look to HHSA for services and resources to meet their basic needs, and to protect their health and safety.

The Administration Services Branch includes the HHSA Director's office, Contracts, Asset Management, Fiscal, Financial Audits and Control, Medical Billing, Payroll, Community Relations and Education, Staff Development, Internal Accountability, Compliance, and Performance, Privacy and Security, Safety, Technology, and Administrative Hearings and Civil Rights. Each of these groups support the branches to help them achieve their goals.

The ideal candidate will have excellent communication skills and at least one (1) year of experience in an Accounting or Business field, and/or relevant work experience that demonstrates knowledge of audit, compliance, data entry, complex bookkeeping, and financial records keeping functions. The candidate will possess a strong work ethic and commitment to meeting deadlines. This role requires strong analytical and problem-solving skills, as well as the ability to work independently and as part of a team.

Examples of Essential Duties

Duties may include, but are not limited to, the following:

As lead-worker, instructs employees in the interpretation and application of laws, regulations, policies, and procedures related to fiscal and statistical record-keeping and reporting for the department's programs, automated systems, or department payroll and administrative reporting; prioritizes and manages workload distribution; acts as technical resource on more difficult problems or specialized issues; monitors quality and timeliness of unit work; identifies and provides individual instruction to co-workers for work deficiencies; provides feedback to supervisor as requested; assists the public by answering inquiries about policies and procedures; obtains information, resolves discrepancies or errors, disperses relevant information, or refers client to the appropriate personnel or location; explains the proper use of forms, documents, and reports; prepares statistical, fiscal, and case record reports required by state, federal, and local agencies; assists with compilation of budget information including work and time records; gathers and arranges information by extracting from source documents or computer reports, and arranging in understandable, presentable, or prescribed format; receives and verifies bills, invoices, vouchers, purchase orders, claims, and related materials; tabulates amounts; codes data for processing; posts revenue and expenditures to daily journals and control registers; adjusts accounts, proofs and balances total against off-setting total or source materials; traces and corrects errors; maintains financial, statistical, work, time, payroll information, and case record information; handles money transactions such as collecting and disbursing monies and other negotiable items related to the department's programs and agency operations; maintains records of receipts; checks, balances, and reconciles cash statements and computerized reports; processes documents such as invoices, purchase orders, and other records; answers telephone to provide, elicit, or verify information or data; may operate automated systems to produce notices, checks, graphs, charts, letters, reports, legal documents, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports; may trouble-shoot problems relating to automated systems; performs related duties as assigned.

Qualifications

Any combination of education and experience sufficient to directly demonstrate possession and application of the following:

Knowledge of: Advanced mathematics such as complex decimal, fraction, and percentage formulas and calculations; grammar, vocabulary, spelling, punctuation and composition; office and department practices, procedures, programs, services, policies, regulations, and automated systems; laws, rules, and regulations governing the maintenance of account, fiscal, and case records in the area assigned; programs, goals, and purpose of the assigned department; principles of lead supervision and training; methods and techniques used in researching, proofing, evaluating, gathering, organizing, and arranging data; common spreadsheet and database software packages.

Ability to: Verify, compile, reconcile, and interpret the more difficult and complex financial and statistical data; make arithmetic computations with speed and accuracy; calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions; lead and train subordinate employees effectively; establish and maintain effective working relationships; understand and apply specific rules, codes, regulations, procedures, policies, and precedents; select, interpret, and explain regulations and procedures to others; communicate effectively both verbally and in writing; use independent initiative and discretion in organizing and completing work; research, proof, evaluate, gather, organize, and arrange a diversity of information; perform a variety of more difficult fiscal and statistical record keeping assignments; maintain journals, ledgers, and complex accounting and case records.

Minimum qualifications: It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Either One (1) year of full-time experience comparable to that of an Account Clerk II with Shasta County OR Two (2) years of full-time experience performing office support duties relating to fiscal, statistical, and case record maintenance, with one (1) year of experience at the journey level. Special requirements: Possession of a valid California driver's license.

Supplemental questions: Responses to the following must be submitted with a completed application.

1. Do you possess one (1) year of full-time experience comparable to that of an Account Clerk II with Shasta County? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A.
2. Do you possess two (2) years of full-time experience performing office support duties relating to fiscal, statistical, and case record maintenance, with one (1) year of experience at the journey level? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A.
3. Do you have experience in reviewing timecards for completeness and accuracy? If "Yes", list how many years you performed these duties. If "No", please type N/A.
4. Please describe your experience with accounting software, including the number of years you have used each program.
5. I understand if I answered "Yes" to the above questions, but did not give the requested details, my application may be considered incomplete and could be screened out?
6. I acknowledge this position requires a valid California driver's license.

Physical demands and work environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to ten (10) pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside-weather conditions. The noise level in the work environment is usually moderate.

Other considerations:

• All new employees are required to have their paycheck directly deposited to a bank account.
• Some positions may require a valid California driver's license and acceptable driving record according to County policy.
• Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
• As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your