Senior Payroll Specialist

Role Description

The Sr. Payroll Specialist is responsible for providing overall day-to-day guidance related to employee pay including but not limited to Time and Attendance, Payroll, tax, and Pay Statements. This person is expected to work collaboratively with the members of the Finance, I/S, and human resource team. The Sr. Payroll Specialist is also responsible for recording accruals and journal entries related to payroll, reviewing audit reports, and reconciling payroll and tax accounts.

Essential Functions:

• Works closely with the Payroll Team Lead, providing support to the Payroll Specialists.
• Defines standards and reusable approaches within the Payroll operational framework.
• Identifies process improvement initiatives and defines standards for new processes.
• Manages the timely and accurate processing of payroll, tax, and related payroll data.
• Handles high volume transactions appropriately.
• Serves as an internal payroll liaison for the payroll systems and the HRIS team.
• Develops and recommends policy and procedural changes to payroll functions.
• Collaborates with HR to ensure employee changes entered in the payroll system are accurate and timely.
• Provides a high level of customer service regarding payroll information.
• Establishes and maintains clear lines of communication to enforce, interpret, and explain payroll policies and procedures.
• Maintains employee payroll records and documents, including required data for federal and state laws.
• Provides reports for payroll, time and attendance, employee statistics, benefits, and retirement plan contributions.
• Reviews local tax setup for employees.

Other Functions:

• Reconciles payroll, withholding, and taxes.
• Provides payroll documentation for financial audit.
• Understands upstream and downstream impacts of changes to processes and systems.
• Stays up to date on federal, state, and local payroll and tax laws, policies, and procedures.
• Maintains compliance with all company policies, procedures, and standards of conduct.
• Complies with HIPAA privacy and security requirements to maintain confidentiality.
• Performs other duties as assigned.

Qualifications

• Bachelor’s Degree in Business Administration, Finance, or related field (preferred).
• Previous payroll experience processing 2000+ employees (required).
• Certified in CPP or FPC (preferred).

Requirements

• Exemplifies service excellence – responsive, informs constituents of process, pleasant to work with.
• Displays strong organizational skills – manages time effectively, keeps tasks prioritized.
• Role models strong work ethic – motivated, diligent, industrious, and persistent.
• Displays strong interpersonal skills – builds effective working relationships through trust and communication.
• Displays strong leadership skills – collaborates, serves, and mentors others.
• Must be able to communicate effectively in both verbal and written formats.
• Able to critically think through complex patient situations and process improvements.
• Must have the ability to learn and use the electronic documentation system appropriately.
• Demonstrates a commitment to service, organization values, and professionalism.
• Maintains confidentiality and protects sensitive data at all times.
• Adheres to organizational and department-specific safety standards and guidelines.
• Works collaboratively and supports efforts of team members.
• Demonstrates exceptional customer service and interacts effectively with all stakeholders.

Company Description