Accounts Payable Specialist

Job Description

Job Description

We are seeking a detail-oriented Accounts Payable Analyst to join our finance team. This role will be responsible for managing the full-cycle accounts payable process, ensuring timely and accurate invoice processing, vendor payments, reconciliations, and financial record maintenance. The ideal candidate will have strong AP experience, excellent organizational skills, and hands-on experience with SAP. Prior intercompany accounting experience is highly preferred.

Key Responsibilities

• Process high-volume invoices accurately and efficiently.
• Perform three-way matching of invoices, purchase orders, and receipts.
• Reconcile vendor statements and resolve invoice discrepancies.
• Manage corporate credit card reconciliations and expense report review.
• Prepare and maintain accounts payable reconciliations and supporting schedules.
• Process weekly payment runs via check, ACH, and wire transfers.
• Maintain vendor records, including onboarding documentation and W-9 collection.
• Assist with 1099 preparation and year-end reporting requirements.
• Support month-end and year-end close activities.
• Maintain organized AP documentation and filing systems for audit purposes.
• Collaborate with internal departments and vendors to resolve payment-related issues.
• Assist with intercompany transactions, reconciliations, and settlements.

Qualifications

• 3+ years of Accounts Payable experience.
• Prior experience with SAP is required.
• Intercompany accounting experience is strongly preferred.
• Experience performing credit card reconciliations and account reconciliations.
• Strong understanding of AP processes, controls, and financial documentation.
• Proficiency in Microsoft Excel, including VLOOKUPs and Pivot Tables.
• Excellent attention to detail, organizational skills, and ability to meet deadlines.
• Strong communication and problem-solving abilities.