Administrative Assistant

Administrative Assistant

One Full-Time Position. 40 hours per week.

Monday through Friday, 8:00 am to 5:00 pm

Hiring Range: $16.00-$16.48/hr., depending upon education and experience.

This position will remain open until filled.

Position Summary

The Administrative Assistant provides excellent customer service and support to individuals receiving services, foster families, host homes, biological families, visitors, and Ariel employees. This position also provides back-up front desk coverage and assists Admin Program Support staff as needed.

Minimum Requirements

Required:

• High School graduation or equivalent, minimum age 18.

Preferred:

• One year of administrative experience in a professional environment.

We Care About Our Team! At Ariel We Offer An Expansive Benefit Package:

Subject to Eligibility.

• Medical, Dental, and Vision at affordable rates.

• Group Life Insurance 100% covered.

• Group Accident, Hospitalization, Identity Fraud, and Critical Illness plan available at a discounted rate.

• HSA & FSA employee funded accounts.

• Generous Paid Time Off accrual - 13 PTO days in the first year, 48 hours of paid sick leave, and 11 paid holidays.

• $50/month for participation in Wellness Program.

• Retirement 403B & 403B employer match up to 5% at one year anniversary.

• Mileage Reimbursement

• Employee Assistance Program (EAP)

• And Committed To A Culture Of Awesomeness!

Ariel Clinical Services Has Been In Business For Over 30 Years!

• Ariel has grown significantly since its early days of serving individuals with intellectual and developmental disabilities (IDD). Today, we offer a broad range of services including residential programs, vocational support, foster care and adoption, therapy, and much more.

• We are proud to say we have expanded our reach beyond the Western Slope! Now, we provide services in Denver, Colorado Springs, and Pueblo.

• At Ariel, we deeply value our community and recognize the vital role it plays in the lives of our members and employees. That's why we're committed to staying engaged through both financial contributions and hands-on service initiatives.

• As we continue to grow, we're equally committed to fostering professional growth for our team. Many of our entry-level roles offer clear pathways for advancement within the organization.

Ariel Clinical Services Mission

To provide safe, nurturing, and supportive environments for children, families, and adults so that they may have the opportunities to develop their strengths, maximize their potential, and fully participate in society.

Essential Duties and Responsibilities

1. Greet individuals receiving services, customers, and employees in person and by phone, provide directions, and escort visitors to their destination when appropriate.
2. Safeguard the confidentiality of all information obtained or observed while performing job duties.
3. Learn to use, troubleshoot, and assist others with office equipment; complete the organization's fax and postal needs. Collecting the mail and distribute daily.
4. Maintain a record of all monies received by the agency following Standard Operating Procedures.
5. Maintain files by scanning documents, saving to appropriate driver and various systems, archiving documents as needed.
6. Maintain workstation, conference rooms, and lobby areas to ensure they are clean and presentable.
7. Sanitize all high touch areas in the front offices, including chairs and door handles, morning and afternoon.
8. Provide front desk coverage during lunch breaks, employee absences, and scheduled paid time off.
9. Support teams, departments, and programs with projects as needed.
10. Complete assigned opening and closing duties.
11. Adhere to all front desk safety protocols and procedures.

Additional Duties and Responsibilities

1. Must work closely with other Ariel Programs and offices.
2. Performs other duties as assigned.

Required Knowledge, Skills and Abilities

1. The ability to work respectfully and professionally with a variety of people and challenges.
2. Ability to maintain a positive outlook and to remain calm in sometimes chaotic situations.
3. Ability to demonstrate honesty, self-discipline and accountability for one's actions.
4. Maintain professional boundaries while establishing a trustworthy and beneficial relationship.
5. Ability to take initiative on projects assigned.
6. Demonstrate appreciation for Ariel Clinical Services' work, show commitment to the position, and always represent Ariel professionally and respectfully.
7. Basic computer knowledge. Including Microsoft 365 applications. Basic excel spreadsheet design and running record keeping.
8. Demonstrate skill in reading, speaking, and writing in English.
9. The ability to be flexible, and able to change direction rapidly.
10. Communicate respectfully and effectively, both verbally and in writing, in individual and group settings, while demonstrating active listening skills.
11. The ability to be a reliable team player and supportive team member.
12. The ability to maintain professional boundaries in a diverse environment.
13. The ability to demonstrate consistent and reliable attendance.

Certifications/Licenses

• CPR

Supervisory Responsibilities

None

Physical Demands

1. This position requires that the incumbent be capable of bending, sitting, stretching, and/or reaching regularly for periods up to two hours without a break.
2. This position requires that the incumbent have adequate hand and finger dexterity to properly perform the functions of the position.
3. This position requires lifting regularly up to 10 pounds and occasionally up to 40 pounds.
4. This position requires the ability to hear, see, smell, and distinguish temperature, at a level which is adequate to ensure client and staff health and safety. Adaptive devices are acceptable.

Work Environment

1. Exposure to typical climate-controlled office environment when in the office.
2. Exposure to blood borne pathogens and infectious disease is possible but limited.
3. Exposure to hazardous chemicals is possible but limited.

Required Background Checks & Documentation

1. Central Registry for Child Abuse
2. Colorado Adult Protective Services (CAPS)
3. Criminal Background Investigation (CBI)
4. CBI Sex Offender Background Check
5. National Sex Offender Background Check
6. Federal Background Investigation (FBI)
7. Reference check
8. Office of Inspector General
9. I-9 documentation