Project Coordinator / Operations Assistant

Job Description

Job Description

Job Summary We are seeking an organized, detail-oriented Project Coordinator to support our growing construction and development teams. In this cross-functional role, you will act as a key administrative hub, assisting the Project Manager, Assistant Project Manager, and Estimating Team to keep our operations moving efficiently. The ideal candidate thrives on maintaining flawless project documentation, possesses strong professional communication skills, and prioritizes strict data accuracy across all internal tracking systems.

Key Responsibilities In this position, your time will be split between supporting multiple project leaders. You will assist the Project Manager by entering Purchase Orders and Change Orders into our management software to help track ongoing project financials. To support the Assistant Project Manager, you will be responsible for helping to create owner and subcontractor contracts and diligently collecting and organizing critical compliance documents from our trade partners. When needed, you will also assist the Estimators and Call Team by making proactive outbound calls to subcontractors to gather project interest and follow up on upcoming bids.

Qualifications

• Basic knowledge of contracts
• Strong verbal communication skills and clear, professional phone presence
• Excellent attention to detail and data entry accuracy
• Proficient in Google Sheet (sorting, filtering, basic formulas)
• Ability to work independently and stay focused in a structured, task-oriented environment
• Willingness to learn for cross-training
• Experience with AutoCAD is a plus!
• Construction-related administrative roles is a plus (but not required)
• Previous experience in cold calling, telemarketing, inside sales (as needed)
• Comfortable making repetitive outbound calls throughout the workday (as needed)

Ideal Candidate You are organized, persistent, comfortable on the phone, and take pride in keeping information accurate and up to date. This is a great early mid-level or steady role for someone who enjoys straightforward, process-driven work in the construction industry. If you are reliable, have a strong work ethic, and are looking for consistent daily responsibilities, we’d like to hear from you!