Accounts Payable Coordinator

Accounts Payable CoordinatorThe University of St. Thomas invites qualified candidates to apply for an Accounts Payable Coordinator position within the Accounts Payable department. This position is eligible for hybrid work after a training period. The position typically works four days per week in person, with one day remote. Remote work must be conducted in the State of Minnesota.The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity, and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:Tuition Remission for employees, spouses, and dependentsGenerous Retirement Contributions to support your futureComprehensive Health Coverage including medical, dental, and visionFully Paid Insurance: disability, life, and AD&DPaid Parental Leave to support growing familiesSalary Range: $22.00 to $27.00/hrResponsibilities include assessing and processing financial documents in accordance with university, GAAP, and governmental policies. Requiring judgment and initiative.Accounts Payable FunctionsProcess a high volume of payments, i.e., invoices, employee expense reports, student reimbursements, check requests, wires, prepaid expense requests, uploads, and cash advances in an accurate and timely manner.Analyze documentation for completeness, accuracy, and policy requirements.Identify and resolve invoice and check problems by working with vendors and university departments.Understand, communicate, and apply university policies and procedures and governmental regulations.Facilitate weekly check run and demand check processing, along with stop payments and reissues.Audit and AnalysisManage annual escheatment process.Manage year-end invoice and payment reviews.Facilitate quarterly 1099 reporting, audit, analysis, and maintenance.Draft and update departmental documentation.Scan and store documents on a weekly basis for future audits.Identify, track, and resolve payment issues, including the collection of incomplete or missing information.Analyze gift payments each month to determine taxability.Manage vendor set-up for ACH and AP Control payment types.Review and maintain MN Tax payments, working with the Controller's office.Review compliance for individuals driving for University business, ensuring proper documentation is received and updated.Customer ServiceIssue Resolution – resolve payment issues with departments as per policy and governmental guidelines.Review department backup – ability to quickly identify appropriate business reasons, receipts, and backup information to make decisions on payment processing.Answer verbal and written faculty, staff, student, and vendor questions and requests, both timely and professionally.P-CardMonitor and review all card transactions to ensure compliance with university policy, GAAP, and IRS policies.Ensure identification, tracking, and resolution of issues or missing information, including review of business purpose, receipts, and accounting codes.Communicate and follow up with cardholders and approvers at all levels of the organization to resolve financial issues.Additional projects as assigned.Minimum QualificationsHigh school diploma or the equivalentTwo years of administrative support experience in a financial/accounting environmentPreferred Qualifications1-3 years of accounts payable experienceAll interested candidates must apply online at Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.