Administrative Assistant, Class III (SPSSA) 10.5 month

Saginaw Public Schools Class III Elementary Secretaries

Saginaw Public Schools Class III Elementary Secretaries are responsible for providing secretarial support to building principal, conveying information regarding school functions and procedures, ensuring compliance with building's financial, legal and administrative requirements and overseeing the office activities in support of the services provided to students, parents, and staff.

The School District of the City of Saginaw, in partnership with parents, students, businesses and the community, are committed to and responsible for ensuring the highest level of academic achievement and career planning for all students, the highest performing organizational structure at all levels, and a safe and effective learning environment for all students.

Knowledge of grammar, spelling and business correspondence

Knowledge in the use of general business office equipment

Knowledge of the software used to generate and maintain correspondence, reports and other documents

Knowledge of SPSD policies and procedures

Skilled typist 45 wpm

Skilled in accurate recordkeeping and filing

Ability to communicate with all employees, parents, students and other community contacts in a courteous and professional manner

Ability to respect confidentiality in sharing information with parents, staff and others, where appropriate

Ability to compile data and reports

Ability to learn and adapt to changing situations

Ability to work with figures

Ability to discern proper office attire from improper office attire

Ability to work in a multi-cultural, urban setting and develop a rapport with students, staff, parents and the school community

Physical Demands While performing the duties of this position, the employee is regularly required to sit, talk, hear, walk and use hands to finger, handle, or feel; reach with hands and arms. The employee must occasionally lift, and/or move up to 30 pounds. Reasonable accommodations may be made to enable individual with disabilities and those without disabilities to perform these essential functions.

Duties and Responsibilities:

• Create an atmosphere in the office that is welcoming and that values our students, parents, district employees and the community
• Provide outstanding customer service to students, parents, staff and the community
• Maintain confidential information, correspondence, records and reports
• Answer calls and direct or forward callers to the appropriate party
• Direct/monitor visitors
• Prepare the bi-weekly payroll for building staff (non-certified and certified)
• Assist in preparing the building budget
• Request substitutes using WillSub, keep daily records of substitutes, process substitutes payroll bi-weekly
• Pupil Accounting duties such as maintaining accurate student enrollment, and withdrawal entries
• Prepare requisitions, such as those for warehouse, special purchases and the activity fund
• Maintain lunch status of all families
• Prepare suspension letters and schedule hearings as necessary
• Deposit in-school sales into the appropriate activity fund
• Check-in and distribute supplies, equipment and books
• Keep all inventories current
• Schedule parent conferences, fall and spring
• Register students, including kindergarten students, and keep office records up to date
• Complete and maintain work/repair orders, accident reports and field trip requests
• Sort and distribute mail
• File papers
• Perform other duties as assigned

Education and/or Experience: High school education or equivalent Previous secretarial experience in a school or general office environment preferred

Special Requirements: Possess leadership skills in office management

Working Conditions: Normal office environment. It is also anticipated that some stress will be associated with this position primarily due to deadlines.

Supervisory Responsibilities: None

Fiscal Responsibilities: Assist building principal in preparing budgets, overseeing petty cash and other deposits Counting and tracking deposits forwarded to district's cashier/finance office Ordering and conducting inventories of supplies coming into the school

Curricula Responsibilities: None

Method of Evaluation: Performance of this job will be evaluated on a yearly basis.

Starting Pay: $14.77 (paid for 12 months)