Property Administrator

Job Description

Job Description

We are looking for a Property Administrator to support day-to-day property operations for a non-profit organization in Durham, North Carolina. This contract position with the potential to become permanent is ideal for someone who can balance administrative coordination, tenant-facing communication, and leasing support across residential and commercial properties. The person in this role will help maintain organized property records, assist with occupancy activities, and contribute to efficient facility and lease administration.

Responsibilities:
• Coordinate daily administrative activities related to residential and commercial property operations, ensuring records, correspondence, and documentation remain accurate and up to date.
• Support leasing efforts by assisting with inquiries, scheduling property visits, preparing lease-related paperwork, and helping move prospects through the application process.
• Serve as a point of contact for tenants, vendors, and internal stakeholders by responding to routine questions and directing property-related issues for timely resolution.
• Maintain tenant files, lease documents, and occupancy data within Yardi Software and other tracking systems to support compliance and operational reporting.
• Help monitor rent schedules, notices, renewals, and other critical dates so property activities are completed on time and in accordance with established procedures.
• Assist with work order coordination, vendor communication, and follow-up on maintenance matters to support safe and well-managed properties.
• Prepare reports, summaries, and administrative materials that help property management teams review performance, leasing activity, and operational needs.• Experience supporting property management operations in either residential, commercial, or mixed-use environments.
• Background in leasing coordination, tenant relations, or administrative support within a property setting.
• Working knowledge of lease documentation, occupancy processes, and general property administration practices.
• Proficiency with Yardi Software and comfort using digital systems to manage records and generate reports.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation.
• Effective written and verbal communication skills for interacting with tenants, vendors, and internal teams.
• Ability to work independently while contributing to a collaborative, service-oriented environment.