Fact Witness Coordinator

Job Description

Job Description

Fact Witness Coordinator
ROLE
We are seeking an experienced Fact Witness Coordinator to support the U.S. Attorney’s Office (USAO), Southern District of West Virginia. The USAO serves as the nation’s principal litigators under the direction of the Attorney General, responsible for the prosecution of criminal and civil cases in which the United States is a party, and the collection of debts owed to the Federal Government. In this role, you will provide witness management assistance prior to, during, and after trial, working directly with fact witnesses to ensure their appearance for court, pre-trial conferences, and grand jury proceedings, while coordinating travel, lodging, reimbursements, and documentation in accordance with Department of Justice and USAO policies and procedures. This is a full-time, on-site opportunity in Charleston, WV. We can offer a competitive salary and a comprehensive benefits package.
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• Provide witness management assistance prior to, during, and after trial; work directly with fact witnesses to ensure appearance for court, pre-trial conferences, and grand jury proceedings.
• Receive visitors and field phone calls and inquiries from fact witnesses regarding court appearances, pre-trial conferences, grand jury proceedings, and expense reimbursement; obtain pertinent information necessary to arrange witness travel and reimbursements.
• Initiate contact with fact witnesses to confirm travel arrangements, appearance dates and times, and identify any special circumstances or needs; use judgment to determine when the AUSA should be notified.
• Confer with the AUSA regarding special witness circumstances, including special authorizations, international witnesses, military or federal employee witnesses, or hostile witnesses; complete required documentation and obtain prior approvals before proceeding with travel arrangements.
• Arrange fact witness travel and lodging in accordance with Department of Justice and USAO policies; ensure all travel documents and appearance information are provided to the witness in advance.
• Meet witnesses upon arrival, perform courtroom orientation, accompany witnesses to court, and ensure a safe waiting area is available; collect necessary documentation and signatures for reimbursement.
• Prepare and submit witness vouchers and reimbursement documentation; reconcile Government Travel Accounts and respond to inquiries on pending and completed vouchers.
• Coordinate as necessary with the Court, Probation, Pretrial, U.S. Marshals Service, and investigative agencies.
• Compose original correspondence and complete recurring documents requiring a working knowledge of legal procedures and fact witness laws and regulations.
• Establish and maintain fact witness files, databases, and calendars; track hearings, trial dates, grand jury proceedings, and scheduling conferences.
• Perform other administrative and logistical fact witness management duties as assigned.

• Good oral and written communication skills
• Proficiency in word processing and data entry/retrieval; ability to prepare and correct reports and correspondence using word processing software
• Ability to review and analyze data and information from multiple sources; enter and retrieve data from databases; and prepare and format management reports
• Ability to establish and maintain case/project files; schedule appointments; and maintain internal status information on the disposition of designated files and assets
• Ability to answer inquiries regarding case-related information and status; obtain additional information from other agencies or organizations as needed
• Ability to manipulate, transfer, compute, and print information; assure information is accurate and perform analytical computations necessary to process data

• High School Diploma or equivalent required; undergraduate degree preferred

• Charleston, WV 25301 (On-site required)

• Must be able to pass a Tier II (Civil) background investigation
• Must be a U.S. Citizen; must have resided in the U.S. for at least 3 of the last 5 years

• Department of Justice, U.S. Attorney’s Office, Southern District of West Virginia

• 40 hours per week, Monday–Friday
• 8 hours per working day; core hours 8:30 AM – 5:00 PM local time

• Employment Classification Eligibility – W2

• Not eligible for relocation benefits

• Compensation commensurate with SCA Wage Determination No. 2015-4347; competitive salary and comprehensive benefits package

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