Proposal Specialist

Job Description

Job Description

Job Description

Who will you be working with?

Our Transit Services Commercial Operations team in North America is focused to deliver unparalleled added value to our customers through a comprehensive understanding of their needs and how to translate that into a win-win business.

How will you make a difference?

As a member of the Transit Services Commercial Operations team, you will be responsible for

• Review customer`s Terms and Conditions whereas interfacing with legal and commercial departments to determine what`s acceptable and how to drive a negotiation for the non-acceptable ones
• Work on costs roll-up after gathering inputs from several stakeholders (internal and external) and simulate different strategies to support the commercial and upper management teams to take structured businesses decisions
• Support the pricing strategy to apply head-quarter and business targets as well as understand the market and its trends
• Report to the Commercial Operations Manager and interface with the different members of the department as well as a members of cross-functional teams
• Coordinate and manage the proposal development process from initiation to submission (follow-up the creation of market opportunities and tenders in CRM – Customer Relationship Management tool, organize the Go/No Go Reviews and Tender Kick-off meetings, manage the tender life using a R&L tool as applicable, ensure all stakeholders provide their deliverables in time to compose the Submission package).
• Gather and synthesize information from internal stakeholders to create accurate and persuasive proposal content.
• Ensure proposals comply with client requirements, company standards, and legal/regulatory guidelines (that involves close relationship and reviews with engineering, project and product management teams, Operations stakeholders as well as legal and compliance departments).
• Maintain and update proposal templates, boilerplate content, and branding guidelines.
• Collaborate with subject matter experts to develop technical and commercial sections of proposals.
• Review and edit proposals for clarity, accuracy, and consistency in tone and format.
• Track proposal deadlines and deliverables to ensure timely submission (active participation on Key Account Management reviews).
• Support continuous improvement by analyzing proposal outcomes and implementing best practices (including post mortem analysis for lost tenders).
• Maintain a repository of past proposals and reference materials for future use.

The Proposals Specialist attribution is responsible for managing the end-to-end process of creating, reviewing, and delivering high-quality proposals and bid documents that align with organizational standards and client requirements. This role ensures accuracy, compliance, and timely submission of proposals, while collaborating with cross-functional teams to gather information, develop compelling content, and maintain consistency in messaging and branding.

What do we want to know about you?

Qualifications/Requirements

•        Bachelor's degree in engineering, business or a related field from an accredited university or college

•        5+ years of experience in tender/bids, business development and/or commercial responsibility, ideally in rail market and/or OEM suppliers

Desired

•        Master’s degree in engineering or business administration is preferred

•        Capabilities/skills: Communication, Impact and influencing, strategic thinking, self-starter, negotiating skills, international experience, results oriented.

•        Knowledge on Customer Relationship Management tools (e.g. Salesforce).

What will your typical day look like?

• Analyze a customer`s RFQ package including Terms and Conditions comparison against a delegated mandate
• Interface with KAM (Key Account Manager) to understand better customer`s needs and translate it into an Offer
• Prepare a Deck for Tender review with Offer`s financials, costs roll-up and price bridge (benefiting from historical data analysis)
• Support pricing activities by working with the Pricing Manager and/or Customer Service Representatives to ensure bids are priced to win while meeting financial objectives.
• Prepare a Commercial Statement  
• Support Cost Estimation activities in preparing cost roll-ups to support proposal activities.
• Actively participate on customer`s call to support commercial team

You may also be asked to perform other duties outside of your function or trade, for which adequate training will be provided if necessary.

While this position is remote, it may include occasional work at a Wabtec office/site or attendance at offsites, as agreed to with your manager.

Wabtec will only employ those who are legally authorized to work in the U.S. for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable) and fitness for duty test (as applicable).

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.

Wabtec is focused on performance that drives progress and unlocks our customers’ potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 30K employees in facilities throughout the world. Visit our website to learn more!

Our job titles may span more than one career level. The salary rate for this role is currently $79100-112800. The actual salary offered to a candidate may be influenced by a variety of factors, such as: training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future. More information on offered benefits, which include health, welfare, and retirement, are available at mywabtecbenefits.com. Other benefit offerings for this role may include annual bonus, if eligible.

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.