Scholarship, Awards and Operations Specialist

Scholarship, Awards And Operations SpecialistThe Scholarship, Awards and Operations Specialist is integral to the student impact work at the CT State Manchester campus. This position will be responsible for managing scholarship administration, which includes the application process, assisting students with detailed scholarship information, scholarship program budgeting, and managing a review committee of internal stakeholders. The Scholarship, Awards and Operations Specialist manage the annual merit and financial need scholarship awards program and other awards distributed to hundreds of students throughout the year; the Specialist also plays a critical role in fostering partnerships with the bursar, financial aid, bookstore, and student affairs departments at the college.Essential duties and responsibilities include:Management of Scholarship Program: Manage annual scholarship budget.Maintain the scholarship database with updated criteria and qualifying questions; primary liaison with database vendor.Guide students in the application process (overview, steps, requirements, reminders, and FAQs)Manage a review committee of internal stakeholders – establish regular communication and reporting procedures, provide training on the review tools and process.Analyzes scholarship applications and makes recommendation of awards to CT State Manchester students; partners with college bursar and financial aid offices to determine eligibility for financial aid-based scholarship awards.Compiles and analyzes scholarship awardee data to influence program improvements and donor reporting.Monitors scholarship and award agreements for compliance with donor intentionsCollects and provides scholarship recipient student profiles for donor stewardship and cultivation.Prepares presentations for the MCC Foundation Board of Directors Scholarship and Disbursement CommitteeManagement of Student Supports and Awards: Primary liaison across college departments to help address student needs and provide guidance to the Office of Student Affairs on the administration of the Student Emergency Fund application and where other MCC Foundation assistance is needed.Partners with the college bookstore to allocate book funds and other awards.Compiles and analyzes awardee data for budgetary purposes and donor reporting.Manages all endowed fund awards administration through the MCC Foundation, including generating payment requisitions, student award checks, and the collection of student information for donor reporting.Operational and other responsibilities include:Provides support in the creation of the Foundation's annual report.Compiles and processes check requests to support the scholarship and award program.May manage and train Student Worker(s) on weekly assignments and special projects.Organizes and participates in student orientation, open house, and other related activities to promote the scholarship and award program.Other administrative duties as needed.Additional responsibilities include:Attendance and participation at convocation and commencement ceremonies.Service on assigned committees and task forces.Attendance and participation at committee, staff, informational and professional meetings which may occur during evenings and weekends.Minimum qualifications include:Bachelor's degree in an appropriately related field and up to three (3) years of professional experience in higher education institutional advancement or related experience; or a combination of education, training and experience which would lead to the competencies required for successful performance of the position's essential duties.Proven track record of success in the administration of an annual program, preferably with a student orientation in a higher education environment.Project management experience, including budgeting.Strong attention to detail with the ability to maintain accurate records and prepare reports.Ability to multi-task and meet deadlines.Good proofreading skills.Willingness to take on various office needs and urgent requests.Proficiency with mail merger processes.Ability to work effectively with individuals from diverse academic, socioeconomic, cultural, and ethnic backgrounds, including individuals with disabilities.Excellent interpersonal, oral, and written communication skills.Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).Preferred qualifications include:Mastery of a customer relationship management (CRM) system or scholarship administration system.Three (3) years of professional experience in higher education institutional advancement or related experience.Salary $56,881 approximate annual.CT State offers a comprehensive benefits package, including:Generous leave policiesMultiple retirement plan optionsComprehensive health insurance choicesSupplemental benefits for retirement and family protectionTuition reimbursement (if applicable)Application instructions include:A cover letterA current resumeIn your cover letter, you must clearly address how your experience and skills align with each of the required and preferred qualifications. The cover letter may be entered as text in the application system or uploaded as a single combined file with the resume. Your resume must include the names of three (3) current professional references, including their titles, email addresses, and telephone numbers.Important notes include:Incomplete applications or those submitted after the closing date will not be consideredLinks to external resume or profile sites will not be acceptedApply online at: State Community College cannot sponsor work visas.Applicants must be authorized to work full-time in the United StatesThe selection process may include interviews and practical exercises (e.g., written, technical, or simulation exercises). Finalists will be recommended to the Hiring Manager for final selection.Employment offers are contingent upon:Proof of eligibility to work under the Immigration Reform and Control Act (IRCA)Successful completion of a background check, including granting permission to contact current and previous employers for verification, reference checks, criminal history, and, when applicable, credit or driving history checksCT State is committed to maintaining a safe campus community.Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.CT State Community College does not discriminate on the basis of age, ancestry, color, national origin, gender identity or expression, genetic information, learning disability, marital status, intellectual disability, physical disability (including but not limited to blindness), present or past history of mental disability, prior criminal record, race, religious creed, sex (including pregnancy and sexual harassment), sexual orientation, retaliation for previously opposed discrimination or coercion, veteran status, victims of domestic violence, sexual assault, and/or trafficking or any other federal or state protected class in its employment, programs, and activities, unless the provisions of Section 46a-80(b) or 46a-81(b) of the Connecticut General Statutes are controlling or there are bona fide occupational qualifications excluding persons in one of the above protected groups.