Administrative Assistant 1/Trainee 1/2 (NY HELPS)

Administrative Assistant 1, SG-11

The Administrative Assistant 1, SG-11, will be assigned to Bear Mountain Regional Maintenance and report directly to the Maintenance Supervisor 4, SG-21. Duties include but are not limited to:

• Answer telephone calls for the unit, take messages, transfer calls, and provide information to callers as appropriate.
• Open, review, sort, and distribute incoming mail, correspondence, and emails.
• Create correspondence, documents, and records; review outgoing correspondence for clarity, content, and proper grammar.
• Schedule meetings.
• Assist supervisors during the hiring process by preparing correspondence, scheduling appointments, drafting responses, tracking applications, and supporting onboarding of new employees.
• Order office supplies, schedule maintenance and repair of office equipment, and maintain purchase order/procurement logs.
• Monitor the progress of requisitions to purchase orders and coordinate any additional paperwork needed to ensure timely processing.
• Serve as a Travel Proxy by making travel arrangements, preparing travel vouchers and supporting documentation, coordinating PCard/Travel Reconciliation purchases, and submitting travel reports.

If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:

• Administrative Assistant Trainee 1 (Non-Statutory Equated to SG-8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program.
• Administrative Assistant Trainee 2 (Non-Statutory Equated to SG-10): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program.
• Administrative Assistant 1, SG-11: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
• Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

OPERATIONAL NEEDS:

• Proficiency in MS Office Suite required. Experience with Statewide Financial System (SFS) preferred but not required.
• Must possess and maintain a valid driver's license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.

Benefits:

• Paid Time Off: CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• Health Care Benefits: Eligible employees and dependents can pick from a variety of affordable health insurance programs. Family dental and vision benefits at no additional cost. Health Insurance Opt-Out: This program may be available to eligible employees who have other employer sponsored health insurance coverage.
• Additional Benefits: New York State Employees' Retirement System (ERS) Membership, NYS Deferred Compensation, Health Insurance coverage in retirement, Health Care Spending Account (HSA), Dependent Care Advantage Account, Adoption Advantage Account, Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds, Tuition Assistance programs for CSEA/PEF and M/C employees, Public Service Loan Forgiveness (PSLF).

To learn more about our benefits, visit: .

*NY HELPS PROGRAM:

For the duration of the NY HELPS Program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional location pay is available for the following counties: Bronx, Kings, Nassau, NYC-Manhattan, Queens, Richmond, Rockland, Suffolk, and Westchester, Dutchess, Orange, and Putnam.

This position may require a background check and/or medical exam prior to appointment.

Depending on each applicant's experience and/or current salary if employed by New York State already, the appointment may be made to the Administrative Assistant Trainee 1, Administrative Assistant Trainee 2, or Administrative Assistant 1 titles. Included below is a breakdown of the salary at each level of the traineeship:

• Administrative Assistant Trainee 1, SG-NS equated to SG-8: $40,391 - $49,743/yr
• Administrative Assistant Trainee 2, SG-NS equated to SG-10: $45,081 - $55,322/yr
• Administrative Assistant 1, SG-11: $47,695 - $58,447/yr

Please note: Appointments made at a traineeship level (Administrative Assistant Trainee 1, NS equated to SG-8, and Administrative Assistant Trainee 2, NS equated to SG-10 leading to Administrative Assistant 1, SG-11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete the elective courses prior to advancing to full title. The courses are offered to CSEA employees through the New York State & CSEA Partnership. Trainees will be able to complete the courses either through classroom or online training and webinars. Transfer eligible candidates can complete the required coursework prior to appointment to be eligible for advance placement into the Administrative Assistant Trainee 2 or Administrative Assistant 1.

For more information about the Administrative Assistant Traineeship, including the course requirements, please visit: .

Some positions may require additional credentials or a background check to verify your identity.