Administrative Assistant

Job Description

Job Description

Do you love helping people, keeping everyone organized, and bringing calm to a fast-moving environment? Do you take pride in catching details others miss? Does improving systems, solving problems, and keeping everything on track genuinely energize you?

The Fine Homes Group is a high-energy, fast-paced real estate team serving southern New Hampshire and northern/middle Massachusetts seeking a Real Estate Assistant . With the help of this individual, the agents are looking to focus more on selling real estate and much less on the back-end and daily operational tasks.

Applicants should be extremely thorough, confident in learning new technology, and have some background in customer service or administrative support. This person will have a strong sense of urgency, love “to-do lists,” and thrive in a role where they are handling transaction coordination, listing coordination systems, and marketing support

Compensation:

• Salary: $45,000-$50,000 (based on experience)
• Paid Time Off
• Bonus Opportunities
• Growth Potential

$45,000 - $50,000 yearly

This person's primary responsibilities include, but are not limited to:

Transaction Coordination:

• Oversee all administrative tasks related to buyer and seller transactions from executed purchase agreement through closing
• Ensure offers, counteroffers, and all addenda are correct, complete, and fully executed
• Assist with escrow documentation and ensure all contractual timelines are met
• Communicate consistently with agents, clients, lenders, title companies, and vendors to ensure a smooth and successful closing process

Listing Coordination:

• Manage the full pre-market listing process from signed agreement through market debut
• Input and maintain accurate listing data in the MLS
• Review disclosures, city-specific requirements, and all necessary documentation for agents
• Gather all pre-listing notes and photo documentation about the property, including systems, features, upgrades, history, etc
• Coordinate showing availability and open house times with agents for occupied listings
• Communicate consistently with sellers to provide updates and ensure a smooth experience
• Collaborate with team listing agents to ensure listings are prepared effectively for the market

• Tech savvy; proficient in CRM systems, Dotloop, SkySlope (or similar), and Google Workspace/Microsoft Office
• Strong written and verbal communication skills
• High-level organizational and project management abilities
• Heart, grit, service-based attitude, and commitment to excellence
• Licensed or willing to obtain a real estate license (required; support provided)
• Ability to multitask, prioritize, and work efficiently in a fast-paced, high-volume environment
• Strong critical thinking and problem-solving skills
• Comfortable handling strong personalities and maintaining professional communication
• Extremely detail-oriented; must love checklists and completing a large volume of tasks
• Learning-based, coachable, and eager to grow
• Ability to work independently while maintaining high standards

The Fine Homes Group is one of the leading real estate teams serving New Hampshire and Northern Massachusetts. We are known for delivering integrity, expertise, and an exceptional client experience . With over 38 years of combined real estate experience, we guide buyers and sellers through every step of the process with personalized strategies and deep local market knowledge. Our reputation is built on trust, professionalism, and results. We don’t just help clients find houses, we help them feel at home.