Articulation Specialist (Part Time)

The PT Articulation Assistant Position is fixed-term for one year. This position will provide critical operational support in organizing and validating transfer equivalency records and documents, ensuring database maintenance integrity and continuity of service, tracking institutional articulation updates, and contributing to the development and implementation of articulation and degree pathway initiatives. This position is responsible for organizing and compiling information needed to produce transfer pathways for fifteen LMU majors as part of LMU's Accelerated Transfer and Low-Income Access and Success (ATLAS) program. Working independently, under the general direction of the Articulation Officer, will create and maintain transfer and articulation agreements between LMU and other institutions (domestic and abroad), manage articulation records and data, review course descriptions and syllabi, develop and maintain articulation information on LMU webpages and databases, and provide support to the Transfer and Evaluation team.

Position Specific Accountabilities

• Support database management and quality assurance for articulation records.
  
• Assist in the development of clear, student-centered degree pathway materials.
  
• Ensure timely updates and publication of transfer information on LMU's Registrar website.
  
• Promote data accuracy, accountability, and accessibility across the institution.
  
• Oversee and maintain data for evaluated courses in Banner and other systems.
  
• Research, develop, and implement course articulations for LMU's Core Curriculum requirements, major preparation, course-to-course and transferable courses from other educational institutions.
  
• Serve as a liaison with institutions, LMU colleges and schools, regarding the coordination and development of articulation.
  
• Establish and maintain effective working relationships with a wide variety of constituents.
  
• Provide quality customer service in a timely manner.
  
  
• Other duties as assigned by the University Registrar, Associate Registrar or Assistant Registrar. Other duties include staffing convocation and commencement and their related activities and events.
  

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Promote an environment that supports diversity and inclusiveness. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelor's degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
  
• Two years of related Registrar's Office experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
  
• Administrative work experience involving transfer credit, academic advising, or graduation evaluation.
  
• Experience with Banner, College Source, and transfer related systems is preferred.
  
• Ability to collect, compile, analyze and evaluate data and make verbal or written presentations based on these data.
  
• Excellent computer literacy skills (databases, systems and, word-processing) to maintain and troubleshoot transfer credit rule database.
  
• Strong computer skills, including knowledge of MS Word, Excel, Outlook and database systems.
  
• Knowledge of methods, standard practices, and terminology associated with the articulation process including methods used in evaluating course content.
  
• General knowledge and skill with Banner, transfer credit modules and databases.
  
• Strong interpersonal skills using tact, patience and courtesy.
  
• Excellent organizational skills and time management skills to manage multiple priorities.
  
• Strong attention to detail and accuracy are critical.
  
• Experience working with large datasets, using databases and technology.
  
• Ability to perform detailed and complex analysis using critical thinking and analytical skills.
  
• Ability to exercise a high degree of independent judgement in applying highly complex procedures, rules, and regulations.
  
• Communicate effectively both verbally and in writing.
  
• Perform detailed, technical and administrative work.
  
• Ability to collect, compile, analyze and evaluate data and make verbal or written presentations based on these data.
  
• Ability to establish and maintain cooperative and effective relations with university employees, students, faculty and the public to support partnerships.
  
• Strong written and oral communication skills with the ability to deliver content in a positive and constructive manner.
  
• Ability to analyze and evaluate transcripts, coursework, credits, records and related materials.
  
• Ability to solve complex issues related to transfer course articulations and policy implementation.
  
• Ability to demonstrate an awareness and appreciation of the cultural diversity of the University community and establish and maintain cooperative and effective relations with University employees, students, faculty and the public.
  

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

#HERC# #HEJ#

Staff Term (Fixed Term)

Salary range
$25.87 - $32.31 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit for more information.)