Project Coordinator/Scheduler

Job Description

Job Description

Project Coordinator/Scheduler

Position Overview

Magnolia Patio and Pool is a rapidly growing design-build company specializing in luxury outdoor living spaces. We are seeking an experienced Project Coordinator/Scheduler to lead construction scheduling, procurement administration, vendor management, and cost control — while also supporting estimating and pricing accuracy for proposals. This is a newly created role designed to bring structure, efficiency, consistency, and profitability to our operations.

The Project Coordinator/Scheduler is responsible for managing vendor relations, scheduling labor and material deliveries, and job cost accuracy to ensure profitability and consistency across all projects. This role will oversee the company-wide schedule, coordinate purchase orders, maintain the company cost catalog, develop and update pricing templates, negotiate vendor pricing, and track estimating accuracy versus actual job costs.

Key Responsibilities

· Scheduling and Procurement Operations:

· Own and manage the construction schedules in BuilderTrend (or other platforms).

· Review and approve POs for accuracy, cost codes, and proper job assignment.

· Maintain standardized purchasing workflows and approval processes.

· Forecast material needs and coordinate delivery schedules to align with production.

· Vendor Management & Negotiation:

· Build and maintain strong, long-term relationships with vendors and subcontractors.

· Negotiate pricing, terms, and volume discounts to improve gross margins.

· Obtain and manage pricing agreements, subcontractor agreements, insurance certificates, and W-9s.

· Organize and maintain a vendor filing system with complete, up-to-date documentation.

· Evaluate vendor performance and ensure compliance with company and legal requirements.

· Cost Catalog & Pricing Structure:

· Maintain standardized cost catalog for materials, subcontractor services, and upgrades.

· Develop pricing structures and proposal templates for use by the design and sales teams.

· Update pricing regularly based on market trends, vendor agreements, and internal performance data.

· Collaborate with accounting and production to ensure job cost accuracy and profitability tracking.

· Estimating & Cost Analysis:

· Assist in the estimating process for new projects — reviewing plans, specifications, and scope of work.

· Prepare and verify cost estimates for labor, materials, and subcontractor services.

· Work closely with designers and sales staff to ensure accurate and competitive proposals.

· Analyze completed jobs to compare estimated versus actual costs, identifying variances and trends.

· Recommend adjustments to pricing strategies and cost assumptions to improve future accuracy.

· Inventory & Cost Control:

· Develop and oversee an inventory tracking system for high-use materials and equipment.

· Forecast material demand and coordinate bulk orders to reduce costs and delays.

· Monitor job costs, purchase trends, and waste to identify cost-saving opportunities.

· Cross-Functional Collaboration:

· Work closely with Sales, Design, Production, and Accounting teams to align estimating, purchasing, and cost reporting.

· Support the creation of pricing packages, upgrades, and feature add-ons for client proposals.

Qualifications

• 5+ years of experience in scheduling, purchasing, estimating, or procurement (construction industry strongly preferred)
• Proven success in vendor negotiation, cost management, and estimating
• Experience developing and managing cost catalogs, pricing systems, and proposal templates
• Strong analytical and organizational skills with attention to detail
• Proficiency with ERP's (BuilderTrend experience is a plus), and Microsoft Excel (or similar platforms)
• Excellent communication and relationship management skills
• Ability to balance high-level strategic thinking with hands-on execution

Performance Incentive Program

In addition to base compensation, the Project Coordinator/Scheduler will be eligible for a performance-based bonus, tied directly to measurable company objectives in cost management, estimating accuracy, and operational efficiency.

Why Join Magnolia Patio and Pool

Magnolia Patio and Pool is known for high-quality craftsmanship and exceptional customer experience. As a Project Coordinator/Scheduler, you will play a pivotal role in project execution, vendor relationships, and purchasing that fuel our next stage of growth. This is a high-impact position with significant opportunity for advancement as the company expands.

Job Type: Full-time

Benefits:

• Employee discount
• Health insurance
• Paid time off
• Retirement plan

Application Question(s):

• Why do you want to work at Magnolia Patio and Pool?

Experience:

• Project Scheduling: 3 years (Required)
• Vendor Relations: 3 years (Required)
• Purchasing: some experience is a plus
• Estimating: some experience is a plus

Language:

• Spanish (Preferred)
• English (Required)

Ability to Commute:

• Spring, TX 77386 (Required)

Ability to Relocate:

• Spring, TX 77386: Relocate before starting work (Required)

Work Location: In person

Company Description

Mission: To improve the quality of life for the end user by delivering superior design and craftsmanship while providing total customer satisfaction. Our Core Values are high level of work-ethic, professionalism, integrity, personal development, positive attitude/mindset, and delivering unmatched customer service. We are problem solvers with a results-driven mindset.

Vision: To become the largest outdoor living company in Texas and the best at creating superior outdoor living spaces and customer experiences for anyone who wants to improve the way they live at their homes.

Magnolia Patio and Pool is a well-established outdoor living company since 2010. The company has grown to become one of the premier outdoor living builders in our region. We offer our customers guaranteed high quality and artisanship and most of our work crews have been with the company long-term.

At Magnolia Patio and Pool, we pride ourselves on our culture and our ability to make our company a place that employees enjoy coming to work each day to build long-term success. We encourage our staff in becoming their best, both personally and professionally.

Company Description

Mission: To improve the quality of life for the end user by delivering superior design and craftsmanship while providing total customer satisfaction. Our Core Values are high level of work-ethic, professionalism, integrity, personal development, positive attitude/mindset, and delivering unmatched customer service. We are problem solvers with a results-driven mindset.\r\n\r\nVision: To become the largest outdoor living company in Texas and the best at creating superior outdoor living spaces and customer experiences for anyone who wants to improve the way they live at their homes.\r\n\r\n\r\nMagnolia Patio and Pool is a well-established outdoor living company since 2010. The company has grown to become one of the premier outdoor living builders in our region. We offer our customers guaranteed high quality and artisanship and most of our work crews have been with the company long-term. \r\n\r\nAt Magnolia Patio and Pool, we pride ourselves on our culture and our ability to make our company a place that employees enjoy coming to work each day to build long-term success. We encourage our staff in becoming their best, both personally and professionally.