Payroll Specialist

Payroll SpecialistLocation: Huntsville, AL Reports To: Payroll ManagerPosition SummaryThe Payroll Specialist is responsible for processing and supporting end-to-end payroll operations for a multi-state workforce, ensuring compliance with federal and state regulations, and maintaining accuracy and confidentiality. As a fire department, we operate on a 24/7 schedule. This role requires solid experience in payroll systems (including ADP Workforce Now and UKG Pro) tax compliance, and a commitment to continuous learning, along with strong attention to detail and communication skills.Essential FunctionsProcess full-cycle payroll for multi-state employees (1,200+ employees) on a weekly and bi-weekly basis using ADP Workforce NowEnsure compliance with IRS guidelines and state-specific payroll laws in 20+ states.Manage payroll tax filings, amendments, W-2 and W-2C processing.Support payroll-related HR functions such as onboarding, terminations, promotions, and union dues using UKG Pro for workforce management data.Review pre-tax and post-tax deductions, including health & welfare benefits and garnishments.Assist with internal payroll audits and maintain documentation standards for risk management.Collaborate with Finance for payroll journal entries and general ledger reconciliation.Support vendor relationships and assist in maintaining integration between ADP Workforce Now, UKG Pro, and other payroll systems.Provide accurate payroll reports and respond to inquiries from internal and external stakeholders.Work closely with labor unions, HR, and finance teams to ensure payroll aligns with collective bargaining agreements (CBAs)Stay updated on contract negotiations and implement pay changes accordinglyEnsure accurate calculation and reporting of prevailing wages in accordance with federal, state, and local regulations for applicable projectsIdentify opportunities to streamline processes and maintain up-to-date knowledge of payroll regulations and system updates.QualificationsPayroll Systems & HRIS Platforms: 3+ years with third-party systems; experience with ADP Workforce Now and/or UKG Pro preferredFederal & State Payroll Regulations: 3+ years of compliance experience.Multi-State Payroll & Taxes: 3+ years of tax processing and filings.Benefits & Deductions: 2+ years of managing deductions and garnishments.Labor Compliance: 2+ years of compliance with leave policies.Internal Payroll Auditing: 2+ years of audit and risk management experience.Payroll Accounting: 2+ years of journal entries and reconciliations (preferred).End-to-End Payroll Processing (Proficient)Tax Law & Compliance (Proficient)Garnishments & Deductions (Intermediate)Accounting Principles (Intermediate)Vendor Management & System Integration (Proficient)High accuracy and attention to detail.Maintain strict confidentiality of payroll data.Strong problem-solving and troubleshooting skills.Excellent time management and ability to meet deadlines.Effective relationship building with vendors and internal teams.Clear written and verbal communication skills.