Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Receptionist to support daily front desk operations in Jacksonville, FL. This Long-term Contract position is ideal for someone who thrives in an in-person office setting, enjoys creating a welcoming environment, and can keep administrative activities organized and on track. The person in this role will serve as a key point of contact for visitors, employees, and vendors while helping maintain meeting spaces, shared office areas, and day-to-day office flow.

Responsibilities:

• Welcome guests, answer incoming calls, and direct inquiries to the appropriate team members with courtesy and efficiency.

• Coordinate the setup and readiness of conference rooms, break rooms, and shared office spaces to ensure they remain clean, stocked, and prepared for daily use.

• Provide administrative support for office operations, including preparing documents, handling correspondence, and assisting with routine clerical tasks.

• Manage calendars, schedule meetings, and help organize appointments while adjusting to changing priorities throughout the day.

• Track follow-up items and support multi-step office processes to help keep assignments moving forward without delays.

• Assist with meeting logistics by preparing agendas, taking clear notes, and distributing action items when needed.

• Support office services such as mail, deliveries, and vendor coordination, including shipping activities as required.

• Partner closely with operations leadership and local office leadership to help maintain an organized, responsive, and efficient workplace environment.