Accounting Associate

Job Description

Job Description

We are looking for an Accounting Associate to support day-to-day financial operations for a healthcare organization in New York, New York. This fully onsite role is ideal for someone with experience handling both payables and receivables in a fast-paced environment. The position requires strong accuracy, sound judgment, and the ability to work confidently in QuickBooks and Excel while keeping financial records current and organized.

Responsibilities:
• Manage outgoing payments by reviewing invoices, confirming supporting documentation, and preparing items for timely processing.
• Monitor incoming payments, apply cash receipts accurately, and follow up on outstanding balances to maintain healthy accounts.
• Enter financial information into accounting records with a high degree of precision and consistency.
• Process vendor and customer invoices while verifying coding, amounts, and approval status before posting.
• Maintain organized accounting documentation and ensure records are complete, accessible, and audit-ready.
• Reconcile account activity and investigate discrepancies by coordinating with internal contacts and external partners as needed.
• Prepare routine reports and spreadsheet analyses to support accounting operations and financial visibility.
• Use QuickBooks and advanced Excel functions to track transactions, update records, and improve daily workflow efficiency.• At least 3 years of accounting support experience with hands-on responsibility for both accounts payable and accounts receivable.
• Proficiency in QuickBooks for transaction entry, account maintenance, and general accounting support tasks.
• Strong Excel skills, including the ability to work efficiently with formulas, sorting, filtering, and reconciliations.
• Background in healthcare accounting or financial operations within a healthcare setting.
• Experience with invoice processing, payment tracking, and accurate data entry in a high-volume environment.
• Excellent attention to detail and the ability to manage multiple priorities while meeting deadlines.
• Strong written and verbal communication skills for coordinating with vendors, customers, and internal stakeholders.