AP Vendor Maintenance Rep

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a growing organization in Mechanicsburg, Pennsylvania. This opportunity is ideal for someone who is highly organized, accurate, and comfortable managing invoice processing and vendor payment activities in a fast-paced setting. The person in this role will help maintain strong financial controls while ensuring suppliers are paid correctly and on time.

Responsibilities:

• Review, code, and process vendor invoices with a high level of accuracy and attention to established accounting guidelines.

• Coordinate payment activities through ACH transactions and check runs to ensure timely and complete disbursements.

• Maintain vendor records and respond to supplier inquiries regarding payment status, account details, and documentation needs.

• Support preparation and processing of Form 1099 information by organizing payment data and validating vendor tax details.

• Reconcile accounts payable transactions and identify discrepancies that require follow-up or correction.

• Work closely with internal teams to confirm invoice approvals, resolve coding issues, and keep payment workflows moving efficiently.

• Monitor outstanding obligations and help ensure accounts payable records remain current, complete, and audit-ready.

• Hands-on experience in accounts payable or a closely related accounting support function.

• Strong working knowledge of invoice coding, account coding, and payment processing procedures.

• Experience handling ACH payments, check runs, and vendor disbursement activities.

• Familiarity with Form 1099 reporting requirements and vendor documentation practices.

• Ability to manage supplier relationships professionally and respond effectively to payment-related questions.

• High attention to detail with the ability to process financial information accurately and consistently.

• Proficiency in working with accounting systems and standard office software to track and maintain payable records.

Apply online today, or for immediate consideration call Robert Half at View phone number on ziprecruiter.com!