Administrative Assistant, Operations

Administrative Assistant

Kodiak understands that our most valuable resource is our employees, and in order to provide industry-leading service and runtime, you must attract and retain premier talent. To accomplish this, Kodiak focuses on providing internal professional development and training, as well as the best benefits package in the industry.

Position Summary

The administrative assistant supports daily office operations to ensure efficiency and organization. This role serves as the first point of contact for visitors and employees when coordinating schedules, meetings, travel and company events.

Essential Duties & Responsibilities

• Greeting and assisting visitors in a professional manner
• Maintaining and organizing common office areas
• Scheduling travel arrangements for employees
• Collecting, sorting, and distributing incoming and outgoing mail
• Organizing and scheduling meetings and appointments
• Ordering, tracking, and maintaining office supplies
• Coordinating office cleaning and maintenance as needed
• Ordering and coordinating meals for meetings, training classes, and events
• Submitting accurate and timely expense and procurement reports with receipts and approvals (by 1st day of closing)
• Attending safety meeting and completing 2 Behavioral-Based Safety forms (BBS)
• Assisting in planning, coordinating and attending all company events
• Distributing and assisting in programming employee key cards
• Assisting with vehicle/trailer registrations and related documentation
• Providing assistance with Geotab reporting
• Ensuring bulletin board and internal communications are current and accurate
• Coordinating with local organizations to provide volunteer opportunities to employees
• Serving as Emergency Office Coordinator and assisting with emergency preparedness efforts
• Performing additional duties as assigned

Education, Experience and Training

• High school diploma or GED
• Minimum two years of administrative assistant or related experience
• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Adobe Acrobat
• Knowledge of office management systems and procedures
• Strong verbal and written communication skills
• Excellent organizational skills and time management skills
• Valid Driver's License, with Motor Vehicle Record (MVR) within the acceptable parameters of Company Policy required
• Ability to read, write, speak, and understand English

Physical Demands

• Ability to lift boxes not to exceed 35 lbs.
• Ability to sit or stand for long periods of time as needed
• Must be able to work under pressure and occasionally long or irregular hours
• Travel requirements, up to 10%

Kodiak Gas Services is an Equal Employment Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.