Regional Planner/Scheduler

Regional Planner/Scheduler This role combines the responsibilities of the Planner and the Scheduler function. Primarily responsible for receiving all written and electronic customer work requests, verifying completeness of all entries, entering information into CMMS, determining the appropriate supervisor, and making assignments—issuing work orders. Plans and schedules work utilizing maintenance management systems (CMMS, etc.) and standard procedures to optimize maintenance resource utilization and productivity. Responsible for effective configuration and utilization of CMMS, including data capture, backlog management, labor management/resource productivity, performance reporting, material management, and other activities required to meet the strategic long‑term objectives of the CUSTOMER Engineering team. Team spirit and commitment to customer service is required. This position manages all activities related to planning and scheduling operations, maintenance, and engineering resources by performing the following duties personally or through subordinate supervisors. Responsibilities Schedule maintenance activities including service requests and preventive/corrective maintenance, working closely with the account management team to ensure effects on operations are recognized, well planned, and coordinated. Develop, generate, and disseminate the maintenance schedule. Analyze maintenance and project resource requirements and assign mechanical, electrical, and engineering services as required. Identify resources and materials needed to execute the requested work. Coordinate maintenance activities and details with other departments, preparing specifications and work packages. Work packages include materials, labor, special tools/equipment, and written procedures to ensure a safe and efficient working environment. Where work permits are required, verify completeness and include them with work packages. Ensure that work packages are complete and all materials, labor, and equipment are available prior to scheduling work. Ensure plans, schedules, and resources needed are well‑defined, documented, and meet customer requirements. Perform QA function in the work order process. Maintain a comprehensive backlog of all maintenance activity by work type in CMMS. Recognize the priority of the work order backlog and re‑schedule when appropriate, seeking direction from the Work Manager. Maintain an accurate asset registry within CMMS. Communicate with Building Manager/Requester to determine total scope of work and priority of the project or service request. Submit written notifications to Building Managers to coordinate upcoming shutdowns. Administer the preventative maintenance tracking and documentation programs, assign and distribute work to the appropriate supervisor, review scope and frequency of assignments with the supervisor, and make changes where required. Act as a contact/liaison between O&M staff and the requesting department for planning and scheduling of work performed by the O&M site team. Review monthly performance reports for accuracy and make corrections when necessary. Ensure all established costs, quality, and delivery commitments are met. Review production and operating reports and highlight the resolution of operational and maintenance problems. Collaborate with the account management team and CUSTOMER management team to identify, develop, and deploy best practices (e.g., safety, quality control, training, standards and qualifications, maintenance practices). Attend daily/weekly meetings to develop the next day/week’s schedule, review the status of scheduled work orders, and discuss new, incoming work orders. Recommend and arrange alternatives for resource schedule constraints—e.g., change assignments, overtime, utilization of third parties. Estimate job requirements for preventative maintenance activities, including number/type of O&M staff to be assigned and number of man‑hours per task. Identify opportunities to improve process, planning, or performance through analysis of work order flow, project demands, and expectations. Review utilization and cost data to recommend corrective actions to reduce costs. Perform administrative activities associated with effective management of operations, including compiling, storing, and retrieving data for reports. Other duties as assigned, including monitoring safety (10% of time), performing assigned tasks and administrative work (65% of time), maintaining daily job status update system and scheduling, attending meetings (20% of time), and briefings/lunch (5% of time). Qualifications High school/GED with equivalent experience; Associate’s degree in maintenance technology preferred. Ability to communicate information and ideas so others will understand. Time management skills. Good administrative and mathematical skills with willingness to handle paperwork. Working knowledge of personal computers. Able to navigate CMMS and MS Excel. Good planning and organizational skills. Ability to understand what constitutes good instructions. Ability to interpret blueprints and shop drawings. Understanding of the proper use of work orders, priorities, scheduling, etc. Ability to keep multiple jobs in controlled motion—simultaneously. Style and capability commanding respect within both maintenance and operating organizations. Benefits and Compensation Cushman & Wakefield provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman & Wakefield provides competitive pay, which may vary depending on geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation for this position ranges from $67,150 to $79,000, and the company will not pay less than minimum wage. Equal Opportunity Employer: C&W Services is an equal opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated. In compliance with the Americans with Disabilities Act Amendments Act, if you have a disability and would like to request an accommodation to apply for a position at C&W Services, please call the ADA line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please refer to the job title and job location when you contact us. #J-18808-Ljbffr Cushman & Wakefield