Physical Security Systems Analyst (Contract)

Job Title: Physical Security Systems Analyst
Location: Columbus, OH
Work Model: Hybrid — Tuesday through Thursday onsite, Monday and Friday remote
Rate: $30–$35/hour
Contract Term: September 1, 2026 – August 31, 2027
Contract Extension: Yes, strong possibility of extension
Employment Type: W-2 Only
Work Authorization: U.S. Citizens Only | Green Card holders also eligible; no visa sponsorship available
Work Schedule: 8:00 AM – 5:00 PM, with 1-hour lunch

Position Overview

We are seeking a highly organized and detail-oriented Physical Security Systems Analyst to support enterprise physical security technology, compliance, reporting, documentation, and administrative operations. This is an entry-level opportunity well suited for a recent college graduate or early-career professional interested in building a career in physical security, corporate security operations, compliance, technology, data management, or security systems support.

This role will support a variety of activities across data entry, reporting, records management, badge access reviews, compliance audits, inventory tracking, SharePoint administration, documentation control, and project coordination. The Physical Security Systems Analyst will work closely with Physical Security Technology, Corporate Security, Facilities, Compliance, and Operations teams to ensure security-related records, data, documentation, and tracking tools remain accurate, organized, and audit-ready.

No prior physical security experience is required. The ideal candidate is highly detail-oriented, comfortable working with data and spreadsheets, proficient in Microsoft 365 tools, and eager to learn within a corporate security and technology environment.

Key Responsibilities

Physical Security Records & Data Management

• Maintain and update physical security records, databases, inventories, and tracking systems.

• Perform data entry, validation, and quality assurance reviews to ensure data accuracy.

• Identify data discrepancies and support corrective action efforts.

• Maintain organized and accurate security-related records, procedures, documentation, and reference materials.

• Support documentation control processes to ensure records remain current, complete, and audit-ready.

Badge Access, Compliance & Governance Support

• Support badge access reviews, compliance audits, and governance activities.

• Assist with maintaining access-related documentation, review results, and supporting evidence.

• Help ensure physical security records and access data are accurate and properly documented.

• Partner with Physical Security, Corporate Security, Compliance, Facilities, and Operations teams to support audit readiness.

• Track open items, follow-up actions, and documentation needs related to compliance and governance activities.

Reporting, Metrics & Dashboards

• Generate reports, metrics, and dashboards using Microsoft Excel and Microsoft 365 tools.

• Support recurring and ad hoc reporting needs for physical security technology and operations.

• Organize, clean, and validate data to support accurate reporting.

• Assist with creating summaries, trackers, charts, and data views for leadership or stakeholder review.

• Support development of reporting processes that improve visibility into physical security records, inventories, and compliance activities.

SharePoint & Document Management

• Assist with SharePoint site administration and document management.

• Upload, organize, maintain, and update files, records, procedures, and team documentation.

• Help improve document organization, naming conventions, version control, and accessibility.

• Support Microsoft Teams, SharePoint, Outlook, and other Microsoft 365 tools used for collaboration and information management.

• Ensure security-related documentation is easy to locate, properly maintained, and consistently organized.

Project Tracking & Administrative Coordination

• Support project tracking, status reporting, and action item management for physical security technology and operations initiatives.

• Maintain trackers, issue logs, action lists, meeting notes, and follow-up items.

• Coordinate information across multiple stakeholders and ensure deadlines are visible and organized.

• Assist with inventory management and asset tracking for physical security technologies.

• Support process improvement initiatives that improve efficiency, data quality, documentation, and team workflows.

Process Improvement & Data Quality

• Participate in process improvement initiatives that strengthen reporting, documentation, audit readiness, and data accuracy.

• Identify opportunities to streamline manual processes or improve tracking tools.

• Support development of job aids, process documentation, templates, and standard work instructions.

• Help improve consistency across physical security records, inventories, reports, and documentation practices.

• Bring a proactive mindset to identifying gaps, asking questions, and improving how work is tracked and managed.

Day-to-Day Responsibilities

• Update physical security records, databases, inventories, and tracking files.

• Perform data entry, data validation, and quality assurance checks.

• Support badge access reviews and audit documentation.

• Generate Excel reports, metrics, trackers, and dashboards.

• Assist with SharePoint organization, document uploads, and file maintenance.

• Maintain security-related procedures, records, and documentation.

• Track project action items, status updates, and follow-up needs.

• Support inventory and asset tracking for physical security technologies.

• Identify discrepancies in data or documentation and help coordinate corrections.

• Communicate with internal stakeholders to gather information, confirm updates, and resolve open items.

Required Qualifications

• Associate’s degree or bachelor’s degree in Business, Criminal Justice, Information Systems, Cybersecurity, Data Analytics, or a related field.

• 0–2 years of professional experience.

• Strong proficiency with Microsoft Excel, Word, Outlook, Teams, and SharePoint.

• Exceptional attention to detail and accuracy.

• Strong organizational skills with the ability to manage multiple priorities.

• Strong written and verbal communication skills.

• Ability to work independently and follow through on assigned tasks.

• Analytical mindset with strong problem-solving capabilities.

• Comfort working with data, spreadsheets, records, trackers, and documentation.

• Professional, dependable, self-motivated, and eager to learn.

• Ability to work onsite Tuesday through Thursday in Columbus, OH.

Preferred Qualifications

• Experience with SharePoint administration.

• Experience with Microsoft Power BI or Power Automate.

• Experience working with large data sets, reporting, dashboards, or metrics.

• Exposure to audits, compliance programs, records management, access reviews, or project coordination.

• Internship experience in corporate security, compliance, technology, facilities, data analytics, business operations, or related environments.

• Interest in building a career in physical security, security technology, compliance, corporate security operations, or business systems support.

Core Competencies

• Physical Security Operations Support

• Data Entry and Validation

• Records Management

• Badge Access Review Support

• Compliance and Audit Support

• Microsoft Excel

• Microsoft 365

• SharePoint Administration

• Reporting and Metrics

• Dashboard Support

• Inventory Tracking

• Asset Tracking

• Project Coordination

• Documentation Control

• Data Quality

• Attention to Detail

• Process Improvement

• Stakeholder Communication

Ideal Candidate Profile

The ideal candidate is a highly detail-oriented, organized, and dependable early-career professional who is comfortable working with data, spreadsheets, records, reports, and Microsoft 365 tools. They should be eager to learn, able to manage multiple tasks, and interested in building a career in physical security, compliance, technology, or corporate security operations. The strongest candidates will bring strong Excel skills, SharePoint exposure, excellent follow-through, and a process-driven mindset.