Personal Assistant to UHNW Family Office - $140K-$180K + Bonus!

Personal Assistant to UHNW Family Office - $140K-$180K + Bonus!

Our client is seeking a highly organized and efficient Personal Assistant to provide comprehensive support to an UHNW family, their family foundation and family office. The Personal Assistant will work out of the home office/personal residence of the Principal on the Upper East Side and will require movement and travel around NYC as needed.

Responsibilities Include:

• Provide high touch administrative assistant to Principle, keeping to the highest standards
• Collaborate closely with Principles EA/PA in office to align priorities, schedules, personal and professional commitments and maintain seamless support to the spouses
• Take detailed notes during meetings, ensure timely follow-up on action items and manage personal correspondence including drafting thank you notes and arranging gifts
• Schedule all appointments and bookings
• Handle personal travel for Principal/family; arrange all legs of travel (e.g., flights, car service) and coordinate with family members to ensure everyone is informed of arrival and departure times
• Plan and coordinate family events, dinners and gatherings, ensuring every detail is managed to the highest standard - they have a private Chef and an event Captain that they use for everything and you will coordinate with them (they hire additional staff as needed and bring them.)
• Support hosting guests and organizing events at residences including menu planning, guest lists and logistics
• Oversee household staff including scheduling, supervision and ensuring high standards of service and professionalism
• Communicate and occasionally work with staff at other homes or work in tandem with estate managers on special projects/events
• Act as a point of contact for external parties, ensuring timely and clear communication
• Conduct thorough research and compile reports to support informed decision-making
• Perform personal errands, gift-buying (and wrapping around holiday time), handling returns or things to be dropped off/delivered around the city

Requirements Include:

• Minimum of 10 years of experience with a proven track record of PA support in the home supporting an UHNW individual and family.
• Will also look at corporate EA/PA candidates looking to transition to a family office.
• Bachelors degree strongly preferred
• Excellent verbal and written communication skills
• Ability to maintain confidentiality to the highest degree and discretion in all circumstances
• Ability to multi-task utilizing effective time management skills, organization and prioritization
• Ability to perform in a fast-paced environment with the highest standards with a strong sense of urgency
• Strong project management skills, with the ability to handle projects with minimal supervision
• Adaptability and flexibility to accommodate changing priorities and requirements
• A proactive and self-motivated attitude, with a strong sense of ownership and accountability