Billing Coordinator

Store Engineering Invoice Coordinator 1

Kwik Trip is hiring a Store Engineering Invoice Coordinator 1 to support accounts payable, invoice processing, and financial accuracy for our Store Engineering and Maintenance teams. In this role, you will analyze and audit invoices, ensure compliance with sales tax and accounting standards, and partner with vendors and internal teams to resolve discrepancies.

What You'll Do

• Process, analyze, and approve accounts payable invoices for Store Engineering and Maintenance
• Review and code invoices for capital expenditures and operating expenses
• Audit invoices for accuracy, including labor rates, materials, and sales tax compliance
• Verify proper GL coding and make adjustments as needed
• Investigate and resolve invoice discrepancies, errors, and non-routine issues
• Partner with vendors to address billing questions, past due invoices, and payment issues
• Audit and process invoices through systems such as vendor portals and invoice management tools
• Ensure compliance with service level agreements (SLAs) and company accounting policies
• Process and audit Store Engineering labor records and material costs
• Review and approve corporate card (MasterCard) purchases and supporting documentation
• Provide support and training to coworkers on invoice processing procedures and policies

What We're Looking For

• Associate degree in Accounting, Finance, or related field
• 2 to 4 years of experience in accounts payable, accounts receivable, or invoice processing
• Knowledge of accounting principles, financial processes, and sales/use tax
• Experience working in a fast-paced environment with high-volume transactions
• Strong attention to detail and accuracy in financial data and invoice auditing
• Proficiency in Microsoft Excel, Word, and data entry (10-key)
• Excellent communication and vendor coordination skills
• Ability to multitask, prioritize work, and meet deadlines

Preferred Qualifications

• Experience with invoice systems or tools such as ServiceChannel, OnBase, or Maximo
• Familiarity with retail, construction, or maintenance-related invoicing
• Understanding of GL accounts, capitalization, and cost allocation

Work Schedule Monday - Friday