Executive Assistant - Owensboro, KY

Executive Assistant

The Executive Assistant will provide administrative support to the management team in a professional, well organized, and timely manner. This position will utilize communication skills and discretion in a fast-paced environment.

Essential functions, duties, and responsibilities include, but are not limited to:

• Provides administrative support to the management team
• Maintains discretion and confidentiality in relationships with the management team
• Generates reports and support materials as required
• Prepares agendas, reports, minutes, and other materials for meetings
• Prepares and processes credit card and expense reports
• Manages office supplies for the team
• Assists in planning events
• Professionally screens and routes phone calls; responds to routine inquiry calls
• Consolidates, edits, and distributes various correspondence, reports, and presentations
• Manages active and fluctuating calendars of events and makes travel arrangements
• Provides real-time scheduling support by booking appointments and preventing conflicts
• Processes invoices

Education, experience, and qualifications:

• Required/Preferred Education Level: Required High School or GED, Preferred Bachelors Degree in business or related field
• Years of Experience: Minimum Five (5) years of experience preferred
• License/Certification: None required/preferred
• Additional Qualifications: Computer competency required; experience with Microsoft Word, Excel, PowerPoint, Outlook preferred

Core competencies:

• Strong customer service skills
• Detail oriented
• Interpersonal skills
• Oral and written communication skills
• Organizational skills
• Time management skills
• Ability to meet deadlines
• Clerical skills
• Ability to multi-task and prioritize
• Attentiveness
• Ability to work as part of a team

Working conditions:

Indoor, environmentally controlled. Usual office working conditions. The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises.

Travel requirements: Requirement Frequency Never or Rarely

Mandatory vacation: Position requires incumbents to be off work for a minimum of five consecutive business days

Physical requirements:

• Sitting (remaining in a seated position) Constantly
• Standing (remaining on one's feet in an upright position without moving about) Occasionally
• Walking (moving about on one's feet) Occasionally
• Lifting (raising or lowering an object from one level to another) Occasionally
• Carrying (transporting an object, usually by holding it in the hands or arms or on the shoulder) Occasionally
• Pushing/Pulling (exerting force upon an object so that the object moves away or toward the force) Occasionally
• Reaching (extending hand(s) and arm(s) in any direction, such as overhead, below waist, forward or lateral) Occasionally
• Keyboarding (entering text or data using computer keyboard or 10-key numeric keyboard) Constantly
• Pinching/Gripping (seizing, holding, grasping, turning or otherwise working with the hand(s) or fingers) Occasionally
• Stooping (bending downward and forward by bending spine at the waist) Never or Rarely
• Squatting/Crouching (bending body downward and forward by bending legs and spine) Never or Rarely
• Kneeling (bending legs at knees to come to rest on knee(s)) Never or Rarely
• Crawling (moving about on hand and knees or hands and feet) Never or Rarely
• Climbing (ascending or descending ladders, stairs, ramps) Never or Rarely
• Speaking (expressing or exchanging ideas by means of the spoken word to impart oral information to customers and to convey detailed spoken instructions accurately, loudly, or quickly) Frequently
• Hearing (the ability to hear, understand, and distinguish speech, either in person or telephonically) Frequently
• Near Visual Acuity (clarity of vision at approximately 20 inches or less) Frequently
• Far Visual Acuity (clarity of vision at approximately 20 feet or more) Occasionally

Additional physical requirements: May require lifting up to 10 pounds