Administrative Assistant II

Description

About the Position:

At EEI, we believe in doing things the right way, with excellence, integrity, and genuine care for our people. As an employee-owned company, our People First culture is rooted in trust, accountability, and shared success.

As the Administrative Assistant II, you will lead all administrative functions reporting to the Chief Financial Officer. You will manage various administrative functions from operational leadership, employee onboarding and training coordination, vendor and account management, corporate assets, and regional logistics.

The ideal candidate is someone with high attention to detail, superb communication and organizational skills, and the ability to provide administrative leadership while juggling multiple projects that are critical functions for the organization.

This role also provides the opportunity to learn the commission engineering industry. If you’re excited to work for a growing, collaborative, and dynamic environment, this is a position for you!

Hourly Range: $31.00 - $37.00

The above hourly range is based on the Denver labor market and subject to change based on location.

This position is open to local, hybrid candidates in Lakewood, CO who can attend in-person meetings and events.

Essential Responsibilities:

Operations & Project Management

• Regional Logistics: Coordinates travel, lodging, and venue logistics for multi-day team meetings and site-wide training sessions.
• Corporate Events: Assists with planning, budgeting, and execution of small and large-scale company engagement initiatives.
• Digital Files & Systems: Manages corporate SharePoint environments and electronic project folder structures to keep company data organized and accessible.

Onboarding & Training Coordination

• Administrative Training: Conducts operational training for all new employees monthly to ensure full readiness and integration.
• Onboarding Management: Coordinates and tracks new hire administrative checklists to ensure compliance with corporate onboarding standards.
• Staff Support: Serves as the primary point of contact for new hires regarding internal workflows, company culture, and communication standards.
• Corporate Credentials: Manages the ordering and distribution of employee badges and business cards.

Asset & Safety Management

• PPE Inventory: Handles the purchase, tracking, accounting, and distribution of Personal Protective Equipment (PPE) for field staff and new hires.
• Telecommunications: Manages the corporate mobile services account, including device tracking, troubleshooting, and monthly statement reconciliation.
• Equipment Calibration: Assists with tracking and coordinating annual calibration schedules for technical testing equipment to maintain field accuracy.
• Access Control: Oversees the distribution and tracking of physical office keys.

Vendor & Account Management

• Travel Accounts: Manages corporate accounts and loyalty programs with core travel partners, including National/Enterprise and Southwest Airlines.
• Phone Systems: Serves as the primary administrator for communication platforms, managing call routing and system updates.
• Facility Maintenance: Coordinates maintenance contracts and vendor relationships for the Denver West Business Park and other regional office spaces.

Financial & Account Support

• Billing Cycle Support: Assists with monthly project billing cycles, collaborating with Branch and Project Managers to verify financial accuracy.
• Expense Analysis: Reviews targeted operational costs and utility bills to identify practical budget savings.
• Financial Admin: Handles the scanning of invoices to accounting and the preparation, logging, and depositing of checks.

HR Admin & Compliance

• Onboarding Support: Assists with core HR tasks to streamline paperwork and logistics for incoming personnel.
• Confidential Mail: Securely receives, processes, and handles sensitive or confidential corporate and personnel mail.
• HIPAA Compliance: Maintains strict privacy and data security standards backed by completed HIPAA training.

Qualifications:

Required

• Demonstrated experience in a cross-functional administrative role.
• Strong interpersonal and communication skills.
• Experience working with cross-functional teams.
• Ability to manage complex operations and vendor relationships independently with minimal supervision.
• Phone systems experience.
• Advanced organizational skills with experience scaling administrative support in a growing company.
• Facility Maintenance and the ability to coordinate vendor relationships across local and regional offices.

Preferred

• Billing cycle support
• Travel account management
• AEC, Construction, or similar industry experience preferred
• Telecommunications and device security

Working Conditions

Typical Travel: Up to 10%

Work Environment: In-Office

Physical Requirements: Must be able to perform site inspections, which may include walking project sites, climbing ladders, occasionally lifting and carrying up to 50 lbs., and working in confined spaces when needed. Reasonable accommodation may be provided.

Reports to: Chief Financial Officer

Partners with: Area Managers, Directors, Operations Leaders, Project Managers, Team Leaders, People Services, Marketing, Business Development, and other support departments.

Key Representative to: Clients, contractors, vendors, strategic partners, and project stakeholders.

About EEI:

EEI is a recognized leader in facility and energy consulting. We deliver innovative, performance-focused solutions that maximize building performance, extend system lifecycles, and reduce utility costs. This dedication has earned us trusted partnerships with Fortune 500 organizations, national healthcare networks, prestigious universities, and leading government agencies.

Nationally recognized for building commissioning and building performance, EEI also provides facility assessments, master planning, energy audits, and technical program management, supported by specialty teams serving healthcare, data center, and mission-critical facilities.

Our reputation is built by the people who lead our work every day. That’s why our values aren’t just words, they are lived out daily in how we make decisions, build trusted relationships, and deliver quality. As an employee-owned company, we share success through our Employee Stock Ownership Plan (ESOP), reflecting our commitment to building something meaningful together. And as EEI rapidly grows, we’re looking for talented people who want meaningful work, a supportive team, and room to grow.

Learn more at .

Benefits: Taking care of our people is our highest priority. We’re committed to creating a workplace where our people are supported through meaningful connection, genuine care, and real opportunities to grow. That’s why we provide the benefits, tools, and resources our team needs to thrive and do their best work.

· Employee Stock Ownership Plan (ESOP); 100% employer funded

· Health, dental, and vision insurance

· Flexible Spending Accounts (FSAs)

· Health Savings Accounts (HSAs)

· Company-paid LTD, STD, and basic life insurance

· Voluntary life, accident coverage, critical illness, and hospital indemnity insurance

· Profit-based + discretionary bonuses

· 401(k) retirement plan with company match; 100% immediate vesting

· Vacation + sick time

· Eight paid + two floating holidays

· Parental Leave

· Milestone Travel Award (Every 5 Years)

· Remote-first company

· Paid certifications, seminars, and conferences

· Professional development opportunities

EEI participates in E-Verify and will provide the federal government with your completed Form I-9 to confirm your work authorization in the United States.

Attention Search Firms / Third-Party Recruiters: EEI is not seeking assistance or accepting unsolicited resumes. Resumes submitted without a valid written search agreement are the sole property of EEI; no fee will be paid if a candidate is hired.