Licensing & Compliance Project Coordinator

Licensing & Compliance Project Coordinator

Location: Elmhurst, IL | Onsite

Employment Type: Contract-to-Hire

Pay: $40-$45/hour

NextPlay Jobs is partnering with an established organization in the western suburbs of Chicago that is expanding its service capabilities and launching a new national business initiative.

We are seeking a Licensing & Compliance Project Coordinator to help research, organize, and build the licensing and regulatory infrastructure needed to support this expansion.

This is a unique opportunity for someone who enjoys research, compliance, project coordination, and building processes from the ground up . There is no existing playbook. This person will be responsible for determining requirements across multiple states, working directly with government and regulatory agencies, documenting findings, and creating a sustainable process for managing ongoing compliance.

What You’ll Do

• Research licensing, certification, registration, permitting, and regulatory requirements across multiple states
• Identify differences in requirements from one jurisdiction to another
• Communicate directly with state agencies and regulatory bodies to clarify requirements and navigate application processes
• Research both company-level and individual employee/technician licensing and certification requirements
• Coordinate applications, registrations, licenses, certifications, and supporting documentation
• Track expiration dates, renewals, recertifications, documentation requirements, and other ongoing compliance obligations
• Build and maintain centralized Excel-based trackers for requirements, deadlines, documentation, and project status
• Develop repeatable processes and workflows that can scale as the program grows
• Monitor regulatory changes and identify potential compliance gaps
• Partner cross-functionally with Operations, Sales, field teams, leadership, and other internal stakeholders
• Provide project updates and proactively drive outstanding items toward completion

What We’re Looking For

• Experience with licensing, permitting, certifications, credentialing, registrations, regulatory compliance, or a similar function
• Experience researching requirements across multiple states or jurisdictions strongly preferred
• Comfortable independently contacting government agencies and regulatory bodies
• Strong Microsoft Excel and Microsoft Office skills
• Experience managing renewals, expiration dates, recertifications, or other recurring compliance requirements
• Ability to organize and manage large amounts of detailed information across multiple deadlines
• Strong research and problem-solving skills
• Excellent written and verbal communication skills
• Highly organized with exceptional attention to detail
• Comfortable working independently and figuring out next steps when there is not an established process
• Experience building trackers, workflows, processes, or administrative functions from scratch is highly preferred

Transferable Backgrounds

Candidates do not need to come from one specific industry. Relevant experience could include:

• Corporate or business licensing
• Construction licensing and permitting
• Healthcare credentialing
• Transportation or fleet compliance
• Insurance licensing
• Professional licensing
• Regulatory compliance
• Field service compliance
• Franchise or multi-location compliance

Why This Opportunity?

This is not a role where you’ll simply inherit an established process and maintain it.

You’ll have the opportunity to help determine what the process should be and build it from the ground up . The person hired will have meaningful ownership from the beginning and will play an important role in supporting a new national initiative.

As the program develops, there is also potential for the position to grow into broader project and program coordination responsibilities.