Accounting specialist

Job Description

Job Description

We are looking for an Accounting specialist to support day-to-day financial operations for our Albany, New York team. This position is ideal for someone who enjoys keeping records accurate, processing transactions efficiently, and contributing to a well-organized fiscal department. The role offers an opportunity to support a mission-driven organization while helping maintain reliable accounting documentation and payment workflows.

Responsibilities:

• Manage the complete accounts payable process, including reviewing incoming invoices, routing documentation for approval, and preparing items for timely payment.

• Coordinate reimbursements and allowance records, ensuring updates are accurate and distributions are completed.

• Maintain financial files through organized filing, scanning, and digital record creation so documents are readily available for audits and internal review.

• Enter and update accounting data with a high degree of accuracy.

• Support routine accounting activities by monitoring invoice status, resolving documentation gaps, and keeping transaction records current.

• Assist with accounts receivable and related clerical accounting tasks as needed to help maintain smooth departmental operations.

• Follow agency financial procedures and comply with applicable regulatory and oversight requirements in all assigned work.

• Associate degree in Accounting, Business, or a related field.
• 1-3 years of experience in bookkeeping, accounting support, or a similar finance-focused role.
• Background in medical billing is preferred.
• Working knowledge of accounts payable, accounts receivable, invoice processing, and data entry.
• Proficiency with Microsoft Office applications, including Outlook, Word, Access, Excel, and PowerPoint.
• Experience using accounting software such as QuickBooks or Sage Intacct; Sage experience is preferred.
• Strong organizational skills and the ability to manage detailed records with accuracy and consistency.