TRANSPORTATION EXECUTIVE II (TECHNICAL MANAGER IV) SENIOR POLICY ADMINISTRATOR

Job Requisition ID: 56699 IPR#25-01023 Opening Date: 06/11/2026 Closing Date: 06/26/2026 Agency: Department of Transportation Class Title: Transportation Executive II Skill Option: None Salary: Anticipated Starting Salary: $5,666 Monthly; Full Range $5,666-$10,233 Monthly Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: NR916 Protech Teamsters This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Transportation (IDOT) is seeking to hire a Senior Policy Administration Specialist. The successful candidate will manage the department’s policy lifecycle processes, including document review coordination, PowerDMS administration, routing and version control, policy compliance tracking and internal support for policy publication and procedural documentation standards. Essential Functions Under general direction, serves as the Sr. Policy Administrator. Organizes, plans, executes, controls, and evaluates the department’s policy lifecycle processes. Manages and ensures data integrity of the department’s policy lifecycle processes, including document review coordination, Power DMS administration, routing and version control, policy compliance tracking, data validation and internal support for policy publication and procedural documentation standards. Maintains various SharePoint sites that house procedural documentation, publication tools, and user guidance. Coordinates manual sales and publication distribution using JetPay, SAP, Access and Excel systems. Coordinates policy-related meetings. Performs other duties as required or assigned which are reasonably within the scope of those enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration, communications, information management, or similar coursework related to policy writing/development. Requires two years of responsible administrative experience in a public or business organization which includes the following: conceptualizing, developing, and drafting new and revised rules, procedures, policy guides, policy interpretations, or policy directives; editing and formatting policy documents; and utilizing a document and policy management platform (e.g. Power DMS or similar). Preferred Qualifications Prefers advanced knowledge of International Organization Standards (ISO) 9001 document control principles, including audit trails and versioning. Prefers advanced knowledge and proficiency in Microsoft Word, Excel, SharePoint, and Adobe Acrobat. Prefers one (1) year of experience coordinating cross-functional review processes, routing policy documents for executive approval, and managing review schedules. Prefers one (1) year of experience with manual sales tracking, inventory management, and financial reporting tools such as JetPay, SAP, Access and Excel. Conditions of Employment Requires successful completion of a background check and self-disclosure of criminal history. Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules in several program areas (flexible time, hybrid scheduling) Health, Life, Vision, and Dental Insurance Pension Plan (12) Weeks paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually Employees earn (3) paid Personal Days annually (13-14) paid holidays annually (based on start date) Tuition Reimbursement Employee Assistance Program and/or mental health resources We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors. Work Hours: 8:00 AM-4:30 PM Monday-Friday Work Location: 2300 S Dirksen Pkwy, Springfield, Illinois, 62764 Work Office: Office of Finance & Administration/Bureau of Business Services Agency Contact: View email address on click.appcast.io Posting Group: Transportation APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. Seasonal and temporary workers should use a personal e-mail address when applying for jobs. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: View email address on click.appcast.io View email address on click.appcast.io