Business Operations Coordinator

Title: Business Operations Coordinator

Location: On-site 3x a week in Seattle, WA (Georgetown)

Job Type: Contract-to-Hire

Position Summary

The Business Operations Coordinator keeps the Business Technology organization running smoothly. This person supports the ERP transformation program and provides executive assistant support to BizTech leadership. They plan events, run meetings, keep work moving, and use AI to make routine work faster.

The role also offers a real path into technology. The right person will learn how a large-scale technology transformation is planned, deployed, and optimized, and will be positioned to grow into a technology career.

Key Responsibilities

Executive and Business Technology Support

• Provide executive assistant support to BizTech leadership, including calendar coordination, scheduling, and follow-through on action items
• Build and distribute meeting agendas, capture notes and decisions, and track outstanding items to closure
• Coordinate and polish PowerPoint decks and other leadership materials, keeping them consistent, accurate, and on time

Event and Meeting Execution

• Plan and run team meetings, leadership sessions, town halls, offsites, and other events from logistics through post-event follow-up
• Manage vendors, venues, communications, and materials
• Make sure meetings have clear purpose, the right attendees, and defined outcomes

Program Support

• Support the digital transformation program team with coordination, scheduling, status tracking, and stakeholder communications
• Help maintain program calendars, meeting cadences, and documentation
• Follow up on open actions, risks, and decisions so nothing stalls
• Learn the phases and mechanics of an enterprise technology transformation, including planning, change management, and deployment, through hands-on exposure

Automation and Process Improvement

• Use Claude and Microsoft Copilot daily to draft, summarize, organize, and speed up recurring work
• Identify routine tasks that can be automated or streamlined, then build and document those improvements
• Share effective AI practices with the broader team

Qualifications

Required

• Strong event and meeting planning skills, with a track record of flawless execution
• Excellent written and verbal communication
• Exceptional organization and follow-through , and comfort managing many moving pieces at once
• Advanced PowerPoint and Microsoft 365 skills (Outlook, Teams, Excel, SharePoint)
• Demonstrated, hands-on proficiency with generative AI tools, specifically Claude and Microsoft Copilot, including using them to automate recurring tasks
• Sound judgment and discretion with confidential information

Preferred

• Exposure to project or program management, ERP implementations, or technology projects
• Experience supporting senior leaders or executive teams
• Familiarity with workflow automation tools such as Power Automate
• Experience in construction, engineering, or professional services

What Success Looks Like

• Leaders walk into meetings prepared, and decisions and actions get captured and closed out
• Events run without surprises
• Digital transformation coordination runs reliably in the background
• Manual, repetitive tasks shrink over time because of the automation this person builds
• Within the first year, the person can speak credibly about how the digital transformation program is planned and deployed and is building toward a technology-focused role

What We Offer

• Direct exposure to a major enterprise transformation program
• Close partnership with BizTech leadership
• A clear on-ramp to a technology career, with room to learn how technology is deployed, adopted, and optimized
• The chance to shape how a technology team uses AI day to day