Payroll Manager

Job Description

Job Description

We are looking for a Payroll Manager to lead payroll operations for a healthcare organization in Coupeville, Washington. This role is responsible for delivering accurate, compliant payroll processing while safeguarding confidential employee information and supporting strong internal controls. The ideal candidate brings deep expertise in high-volume payroll, regulatory reporting, benefits deductions, and cross-functional coordination with Human Resources, Finance, and Information Technology.

Responsibilities:

• Direct payroll operations from start to finish, ensuring employees are paid accurately and on schedule across all compensation elements.

• Review and validate earnings and deductions, including regular pay, overtime, shift premiums, stipends, retroactive adjustments, and employer-sponsored benefit withholdings.

• Prepare payroll tax submissions and required government reports in accordance with federal, state, and local regulations.

• Reconcile payroll activity to financial records, maintain complete documentation, and support internal and external audit requests with clear reporting and analysis.

• Act as the primary owner of payroll systems, partnering with Information Technology to test updates, resolve issues, and preserve data accuracy and system reliability.

• Lead, coach, and evaluate payroll team members by assigning work, supporting training, managing performance, and assisting with hiring and onboarding.

• Work closely with Human Resources, Finance, and external vendors to confirm employee data, benefit file integrations, retirement plan activity, and payroll-related reconciliations are accurate and timely.

• Interpret collective bargaining agreement provisions and ensure payroll configurations and pay practices align with contract terms for represented employees.

• Oversee year-end payroll activities such as W-2 preparation, system rollovers, benefit updates, and required annual reporting.

• Maintain strict confidentiality of payroll and employee records while strengthening procedures, controls, and workflow improvements that enhance compliance and efficiency.

The salary range for this position is $118,000 to $140,000.

Benefits:

Medical/Dental/Vision - 100% paid for employee

Retirement Plan: Hybrid defined benefit plan, employee contribute 5%, company contributes 6%

30 days PTO to start (this includes vacation, sick and holidays)