Front Desk Coordinator

Job Description

Job Description

We are looking for a dependable Front Desk Coordinator to support daily office operations in Colorado Springs, Colorado. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing front-desk activity, and keeping communication flowing smoothly across the office. The role offers the opportunity to serve as the first point of contact for visitors, callers, and deliveries while helping maintain an organized and efficient workplace.

Responsibilities:
• Welcome guests as they arrive, provide courteous assistance, and ensure each visitor has a positive experience from check-in through departure.
• Handle a high volume of incoming phone calls, respond appropriately, and route inquiries to the appropriate team members or departments.
• Capture detailed and accurate messages and deliver them promptly so internal communication remains timely and reliable.
• Accept incoming mail and packages, organize deliveries, and distribute items to the correct recipients each day.
• Monitor the break area and other shared front-office spaces to help keep them neat, stocked, and presentable for employees and visitors.
• Perform routine administrative support tasks such as filing, data entry, and document organization to maintain efficient office operations.
• Use Microsoft Outlook, Word, and Excel to manage communications, prepare basic documents, and support daily coordination needs.• Prior experience in a front desk, receptionist, administrative, or customer-facing support role.
• Ability to manage a multi-line phone system and remain composed during busy periods with frequent calls and visitors.
• Strong customer service and interpersonal skills with a detail-oriented and approachable demeanor.
• Solid organizational skills with attention to detail in message taking, mail handling, and file management.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Comfortable performing data entry and general administrative tasks with accuracy and consistency.
• Reliable communication skills and the ability to interact effectively with employees, visitors, and vendors.