Warehouse Coordinator

Warehouse Coordinator

Location: Niceville, FL Schedule: MondayFriday | 6:30 AM3:30 PM Pay: $18$20 per hour, based on experience

Are you an experienced warehouse or inventory professional who takes pride in staying organized, keeping inventory accurate, and making sure operations have what they need to succeed?

Looking for a consistent MondayFriday schedule, great benefits, and an opportunity to grow with a rapidly expanding organization? Come build your career with Service Minds.

We're looking for an experienced Warehouse Coordinator to take ownership of day-to-day warehouse operations, inventory control, receiving, and material organization for our Orlando branch.

This isn't just about putting materials on shelves. You'll help make sure our HVAC, Plumbing, and Electrical technicians have the right parts and equipment when they need them, while keeping inventory accurate, organized, and properly documented.

This is not an entry-level position. Previous warehouse, inventory control, receiving, or logistics experience is required.

Why Join Service Minds?

$18$20 per hour, based on experience

Full-time position

MondayFriday schedule

6:30 AM3:30 PM

Consistent work with a growing organization

401(k) with company match

Benefits That Support You

Choice of multiple medical plan options

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Dental and Vision insurance

Life Insurance

Paid Time Off (PTO)

Paid holidays

401(k) with company match

Employee Assistance Program (EAP)

Career development and advancement opportunities

Perks & Opportunities

Employee discounts across Mister Sparky Electric, Benjamin Franklin Plumbing, and One Hour Heating & Air Conditioning

Training and professional development opportunities

Opportunities to grow within Procurement, Warehouse Operations, Inventory, Fleet, Branch Operations, and other areas of Service Minds

Supportive team environment focused on accountability, teamwork, and continuous improvement

Opportunity to support multiple skilled-trades operations within a growing organization

What You'll Do

As our Warehouse Coordinator, you'll take ownership of keeping the Orlando warehouse accurate, organized, stocked, and ready to support daily field operations.

Inventory Management & Receiving

You will:

• Receive, inspect, verify, and process incoming materials, equipment, and deliveries
• Confirm quantities and materials against purchase orders and delivery documentation
• Accurately record inventory transactions within ServiceTitan
• Organize and stock incoming inventory in designated warehouse locations
• Prepare outgoing materials, transfers, returns, and shipments
• Ensure inventory is properly labeled, stored, and accounted for
• Identify damaged, missing, or incorrect materials and communicate discrepancies promptly

Inventory Control

You'll help make sure what our system says we have matches what's actually sitting in the warehouse.

You will:

• Take ownership of branch inventory accuracy
• Track inventory movement into and out of the warehouse
• Allocate materials to technician jobs and work orders
• Perform routine cycle counts and scheduled physical inventories
• Research and resolve inventory discrepancies
• Identify recurring inventory issues and help determine the cause
• Maintain accurate inventory records and documentation
• Help minimize lost, misplaced, or unaccounted-for materials

Support Our Technicians

Our technicians can't serve customers effectively if they don't have the right materials.

You will:

• Monitor technician truck inventory
• Replenish truck stock as needed
• Prepare materials and equipment for upcoming jobs
• Help technicians locate required parts and equipment
• Communicate inventory shortages, backorders, and availability
• Coordinate with branch and procurement teams when additional materials are needed
• Help ensure technicians are prepared before they leave for their service calls

Keep the Warehouse Running

You will:

• Maintain a clean, safe, and highly organized warehouse
• Keep shelving, inventory locations, receiving areas, and workspaces organized
• Safely operate forklifts, pallet jacks, and other material-handling equipment
• Assist with loading and unloading deliveries
• Follow company inventory procedures and safety standards
• Identify opportunities to improve warehouse organization and efficiency
• Maintain accurate records and documentation
• Assist with additional warehouse and branch responsibilities as needed

What We're Looking For

You may be a great fit if you have:

• Previous warehouse, inventory control, receiving, logistics, or similar experience
• Experience managing and tracking inventory
• Experience receiving and verifying incoming materials
• Forklift experience
• Strong computer skills and comfort working within inventory management systems
• Strong organizational skills and exceptional attention to detail
• Ability to maintain accurate records and documentation
• Ability to identify and resolve inventory discrepancies
• Strong problem-solving skills
• Ability to prioritize responsibilities in a fast-paced environment
• Ability to work independently with minimal supervision
• Strong communication skills
• Ability to work effectively with technicians, branch leadership, procurement, and other team members
• Dependability and a strong work ethic
• Ability to safely lift, carry, and move materials throughout the workday
• Commitment to maintaining a clean and safe warehouse environment

Even Better If You Have

• Experience supporting HVAC, Plumbing, Electrical, or another skilled-trades operation
• Experience using ServiceTitan
• Experience with inventory cycle counts and physical inventories
• Experience managing technician or vehicle inventory
• Familiarity with HVAC, Plumbing, or Electrical parts and equipment

What Success Looks Like Here

Our most successful Warehouse Coordinators take ownership.

They don't wait for someone to tell them that inventory is disorganized, a technician's truck needs to be restocked, or a discrepancy needs to be researched.

They notice it and take action.

They understand that inventory accuracy isn't just about numbers in a system. If ServiceTitan says we have a part and that part isn't actually there, a technician may not have what they need for a customer's job.

That's why attention to detail matters.

Successful Warehouse Coordinators keep materials organized, accurately process inventory movement, communicate problems early, and make sure technicians can find what they need when they need it.

They're also constantly asking: How can we make this more organized, more accurate, and more efficient?

If you're someone who takes pride in an organized warehouse, notices when something isn't right, solves problems instead of ignoring them, and can be trusted to take ownership of your responsibilities, this is the kind of environment where you can succeed.

Your Work Keeps Our Technicians Moving

Behind every successful technician is an operation making sure they have the right equipment, materials, and parts at the right time.

That's where you come in.

Service Minds supports home-service operations across Mister Sparky Electric, Benjamin Franklin Plumbing, and One Hour Heating & Air Conditioning.

As our Warehouse Coordinator, your work directly impacts our technicians, our branches, and ultimately the customers we serve.

We're on a mission of Changing Lives Through the Skilled Trades, and every role within Service Minds contributes to that mission