Office Assistant (Community Risk Reduction) - PT

Fire Department Administrative Support

The Coral Springs-Parkland Fire Department has a diverse work force who are dedicated to providing the highest level of professional service to our citizens, businesses and the visitors we serve. We are honored to be rated as an "ISO CLASS 1" fire department by the Insurance Service Organization; the highest rating a fire department can attain for fire protection services in the United States. We are so proud of this rating because it gives us a way to prove to our customers what we strive to achieve every day, which is total customer satisfaction. Our mission is to preserve life and property through emergency medical services, fire suppression, risk reduction, public education, and community partnerships.

Under general supervision, the purpose of the position is to provide routine administrative support to the Community Risk Reduction Department. Employees in this classification function at a moderately difficult generalist level and are accountable for the accuracy of both routine and non-routine administrative support duties performed as dictated by the nature of the department. Position may be assigned to a large department and perform a broad array of generalized administrative support functions, or assignment may be to a smaller specialized department wherein incumbents receive instruction in departmental functions. This classification requires strong organizational and interpersonal skills with the ability to carry out a variety of directed tasks.

• Research, creation of reports, correspondence generation, and appointment scheduling for the Division Chief/Fire Marshal.
• Scheduled and coordinates public education activities including station tours, care seat installation appointments, safety talks, and in-person appearances.
• Assist the Public Education Officer in delivering public education at events, safety town, and other events as determined by the Community Risk Reductions Officers and Fire Marshall.
• Support the Community Emergency Response Team (CERT) with personnel files, scheduling of special events, and other related functions.
• Ensure office coverage during normal business hours. Coordinates office and business communications.
• Assist with processing annual fire inspections and develops other reports as necessary. Scheduling and invoicing of the division's Fire Watch details, overtime, fire-watches, and other reimbursable processes.
• Invoicing and processing of annual fire inspections, re-inspections fees, and liens.
• Acts as liaison to City Clerk's Office, IT Department, and other departments as needed.
• All other duties as assigned by the Division Chief/Fire Marshal.

High school diploma/GED required. Two years of experience working in an administrative support position. An equivalent combination of training, and related experience will be considered in lieu of education requirement.

The following includes all steps required to process for the position. Continuing on to the next step of the process is contingent upon successfully completing the previous step. Candidates can be dismissed at any point throughout the consideration process. Communication regarding scheduling and updates will be posted to your governmentjobs.com account, please check your account regularly.

1. Apply via our online application
2. Application review
3. Formal Interview
4. Extensive Background Investigation
5. Post-Offer Drug Test

The Coral Springs-Parkland Fire Department is firmly committed to offering an equitable, drug-free work environment. We do not discriminate in any employment related decisions on the basis of race, color, religion, national origin, sex, age, disability or other similar factors that are not job-related. This commitment is practiced in all aspects of our personnel policies, programs, practices, recruitment, examination, appointment, training, promotion, retention and other related activities. When requested, the Coral Springs Fire Department will make reasonable accommodations for individuals with disabilities. Please contact the Human Resources Unit if special assistance is needed.

Family Friendly: Flexible hours and schedules to accommodate employee and City needs. City employee enrollment preference at Coral Springs Charter School. Employee Recognition: Annual performance feedback and merit increases. Shining Star and Bright Spot monetary recognition awards. Well Being: Paid Holiday Hours. Behavioral Health Access Program. Comprehensive Wellness Program. Employee Health & Wellness Center (For employees 20+ hours/week $25/month). Free Gym Membership. Free Yoga Classes. Wellness Portal. Wellness Education (Lunch & Learns). Employee Assistance Program (EAP). Free onsite health coaching. Discounts through Tickets at Work. Retirement: 457 Roth & Roth IRA plan (For employees 20+ hours/week)