Administrative Assistant

Administrative Assistant

The Administrative Assistant role will be responsible for coordinating, managing, and supporting day-to-day administrative functions to ensure efficient office operations. In addition, this role will partner with highly skilled professionals across the business to organize schedules, prepare documents, facilitate communication, and support cross-functional projects. This candidate will be highly organized, detail-oriented, and passionate about providing exceptional administrative support. In addition, the person in this role will have the mentality to think like a business owner and take a proactive yet collaborative approach to accomplishing organizational goals. This position reports directly to a department manager or senior leadership.

Key Duties and Responsibilities

• Under direct supervision, provides general administrative support to a department and/or group of professionals of a basic and routine nature.
• Operates the switchboard. Screens calls and forwards messages. Greets visitors and informs office staff of arrival.
• Type correspondence, documents and spreadsheets. May input data into databases.
• Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs or tables as necessary.
• Receives and responds to routine correspondence following established procedures.
• Maintains files of correspondence, reports, records and contracts.
• Opens, sorts and routes mail to the appropriate persons.
• Makes copies and files various documents.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects

Requirements

• High School Diploma/GED required
• Preferred 1 year of related experience
• Microsoft Office Suite skills; advanced skills preferred
• Proficient written and verbal communication skills
• Ability to prioritize to effectively manage work load
• Ability to handle sensitive situations and confidential information with discretion
• Ability to work effectively with teams and independently
• Good problem solving and analytical skills; ability to identify process improvement suggestions
• Fill in where needed

Ferretti Search is an award-winning Recruitment Firm specializing in Executive Recruiting and Staffing. Our product is people. Ferretti Search has a dedicated team of executive recruiters ready to help our clients find employment solutions that benefit them as well as match our candidates with a company that meets their job preferences and career goals. At Ferretti Search, we believe in transparency throughout the entire process in order to serve our clients and candidates better. We take pride and value our relationship with our clients and candidates.