Accounts Payable Specialist

Full-time

Description

GENERAL SUMMARY

This is an hourly position in City of Industry, CA that reports to the Accounting Manager. The Accounting Specialist performs tasks related to the efficient maintenance & processing of accounts payable transactions. Applies the three-way invoice match process, identifies variances, & communicates with vendors on price discrepancies.

SCOPE OF JOB FUNCTION

• Applies three-way invoice match process daily.
• Follows up with other departments for invoice signature approvals.
• Invoice G/L account expense coding.
• Invoice data entry process in system & create new vendor in system as required.
• Follows up with new vendor for supporting documentation relating to price & quantity discrepancies.
• Generates credit notes for RTV’s received.
• Weekly check runs.
• Reviews & process employee expense reports for the sales department.
• Codes & process’ payment for American Express & Home Depot statements.
• Process’ check request for Tax payments.
• Process’ & post payments for ACH & Wire payments to suppliers.
• Identifies repairs & maintenance expense by machine.
• Reports checks to bank positive pay daily for suppliers & payroll.
• Files open & paid invoices.
• Communicates with suppliers regarding disputes or missing invoices.
• Reviews vendor statements.
• Process’ broker commission payments.
• Codes Freight invoices by customer.
• Records journal entry for prepaid expense, prepaid insurance, & unrecorded liabilities.
• Contacts bank for foreign exchange rate on foreign customer payments (Canada).
• Provides support for annual review.
• Process’ year-end 1099’s.
• Backup to Receptionist phone duties as needed.
• Month end inter-company reconciliation, GRNI reconciliation & other assigned month end account reconciliations.

Requirements

SKILLS/KNOWLEDGE/EXPERIENCE

REQUIRED

• 3–5 years’ experience in accounting.
• General understanding of accounting practices & principles.
• Experience with an accounting software system.
• Strong communicator, both on paper & over the telephone & will need to frequently deal with customers & multiple departments within the organization.

DESIRED

• Knowledge of general manufacturing environment & practices, Food manufacturing a plus.
• Business Acumen.